Event Coordinator

Job Title Events Coordinator II Job Location Kingsville, Texas Agency Texas A&M University – Kingsville Department King Ranch Institute for Ranch Management Job Type Staff Proposed Minimum Salary Commensurate Job Description About Texas A&M University–Kingsville Texas A&M University–Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region’s premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution’s 100‑year history. The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region. Location: The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo. Position Overview The Events Coordinator II, under general supervision, provides central coordination of symposia, lectureships, and conferences for the King Ranch Institute for Ranch Management. This position is responsible for planning, marketing, and executing high‑quality events that advance KRIRM’s outreach and educational activities. The Events Coordinator II serves as the primary liaison between the Institute and event clients before, during, and after events, ensuring a successful experience for all participants. Essential Duties and Responsibilities Event Coordination & Marketing Coordinates and markets large events and conferences, including scheduling, receiving/processing space requests, contract negotiation, registrations, and service requirements and deliveries. Engages in event promotion on print, electronic, and social media platforms. Client Liaison Provides on‑site customer liaison during events. Coordinates pre‑ and post‑event details and reviews with customers. Calendar & Logistics Management Maintains and coordinates the centralized events calendar. Coordinates site safety and security for events. Policy & Administrative Support Makes recommendations for policy and procedure implementation related to event planning and delivery. Other Duties The above represents the major duties, responsibilities, and authorities of this job, and is not intended to be a complete list of all tasks and functions. Other duties may be assigned. Qualifications Required Education Bachelor’s degree in an applicable field or equivalent combination of education and experience. Required Experience Two years of related experience in event planning and marketing, including related supervisory experience. Preferred Qualifications Prior experience in a higher education, nonprofit, or agricultural organization. Experience coordinating logistics such as catering, audiovisual equipment, transportation, and lodging. Familiarity with virtual and hybrid event platforms (e.g., Zoom Webinars, Microsoft Teams). Working knowledge of graphic design or marketing tools for event promotion. Knowledge, Skills, and Abilities: Strong written and verbal communication skills. Ability to plan, coordinate, and execute multiple projects simultaneously. Excellent interpersonal and organizational skills. Ability to present information clearly and concisely. Knowledge of Microsoft Word, PowerPoint, and Excel spreadsheet applications. Ability to multitask and work cooperatively with others. Physical & Other Requirements Must be able to move event equipment and materials (up to 40 lbs.). Ability to travel independently to events and off‑site locations as needed. May require occasional travel and work beyond normal office hours, including weekends to support special projects/events. This position is security sensitive. This position will require export‑control authorization prior to starting employment. This position requires compliance with state and federal laws/codes and Texas A&M University System/TAMU policies, regulations, rules and procedures. All tasks and job responsibilities must be performed safely without injury to self or others in compliance with System and University safety requirements. Why Join the Javelina Nation? Texas A&M University–Kingsville offers a supportive, mission‑driven culture focused on excellence in teaching, research, and service. All employees enjoy: A welcoming campus community Opportunities for professional development Competitive benefits through the Texas A&M University System A rewarding experience of helping students achieve their academic and career goals. Shared Values TAMUK employees uphold the Shared Values of Care, Integrity, Pride, Innovation, and Excellence, which form the foundation of the University’s culture and guide its strategic plan. 4DX TAMUK employees actively engage in Franklin Covey’s 4 Disciplines of Execution (4DX) activities within their departments. TAMUK utilizes 4DX as the framework for pursuing strategic goals by creating a culture of high performance. This requires participation from all faculty and staff. Caring Campus TAMUK employees embody the Institute for Evidence Based Change’s Caring Campus mindset, maintaining a collegial and caring attitude towards students and each other to foster student engagement and a positive, collaborative work environment. Compensation & Benefits Compensation Commensurate with experience. Benefits (rules, policies, eligibility apply) Insurance: Medical $0 - $30 per month for Employee Only coverage after university contribution ($920 value). Up to 83% of premium covered by the university: Employee and Spouse Employee and Children Employee and Family coverage Dental & Vision Life Insurance, Accidental D&D, Long Term Disability, Flexible Spending Account and Day Care Spending Account On-Campus Wellness Opportunities: TAMUK’s Wellness Program is designed to enrich lives through health and wellness programming that is meaningful and impactful. Work Life Solutions: Counseling, Work Life Assistance, Financial Resources, and Legal Resources Tuition Benefits: Employee Tuition Assistance Program Book scholarships Public Service Loan Forgiveness Retirement: Teacher Retirement System of Texas (TRS) or Optional Retirement Plan (ORP), dependent on position Voluntary Tax Deferred Account/Deferred Compensation Plan Employee Leave: 8+ hours of vacation per month 8 hours of sick leave per month 8 hours of paid Birthday leave 12-15 paid holidays per year Additional Information A federal proclamation issued on September 19, 2025, imposes a $100,000 fee on new H-1B petitions filed after September 21, 2025. Texas A&M University‑Kingsville will not pay this fee. If immigration sponsorship may be required for employment, consult with private immigration counsel, at the individual’s expense, is recommended to determine whether the individual’s current immigration status would make a potential offer of employment from Texas A&M University‑Kingsville subject to this fee. In addition, on January 27, 2026, Texas Governor Abbott issued a moratorium on the filing of any new H-1B petitions unless approved by the Texas Workforce Commission. Accordingly, if sponsorship for employment visa status is required now or in the future, this moratorium may affect the university’s ability to employ the selected final candidate. TAMUK will adhere to applicable regulations regarding visa opportunities. Equal Opportunity/Veterans/Disability Employer The Texas A&M University System is an Equal Opportunity/ Veterans/ Disability Employer. The Texas A&M System is one of the largest systems of higher education in the nation, with a statewide network of twelve universities, eight state agencies, a comprehensive health science center, Texas A&M‑Fort Worth and Texas A&M‑RELLIS. The A&M System is committed to providing an educational and work environment that is conducive to the personal and professional development of each employee. Each member institution provides equal opportunity and access to all students, employees and prospective employees. External Applicants - Applicants not currently employed by a Texas A&M System member may Search Postings and apply for positions within one or more A&M System members by selecting the job posting. Internal Applicants - This site lists job postings throughout The Texas A&M University System. It is intended for applicants not currently employed by a member of the system. Current employees should apply for jobs on the Internal Career site. The Texas A&M System is an Equal Opportunity/ Veterans/ Disability Employer. #J-18808-Ljbffr