Patient Service Specialist

Why Join Us? SunState Medical Specialists (SMS) is proud to be a part of OneOncology in delivering exceptional, community‑based specialty care across Florida. With a team of 105 physicians spanning urology, radiation oncology, medical oncology, breast surgery, general surgery, and head and neck surgery, SMS is committed to providing high‑quality, accessible care. Our practice continues to expand services by offering advanced radiation therapies, in‑house pharmacy and laboratory capabilities, care management, theranostics, cutting‑edge diagnostic imaging, and clinical research. We are dedicated to recruiting top‑tier physicians to help increase access to affordable, high‑quality care throughout the state. Job Description As a Patient Services Specialist, you will ensure a high level of patient service is provided by anticipating needs, maintaining service expectations, and reacting to feedback. You are expected to maintain professional service that meets patient needs. Key Responsibilities Customer Service Monitoring and reacting to patient feedback Monitoring the flow of patients and directing as appropriate Answering and attending to all telephone calls in a timely manner Responding to queries in accordance with the privacy policy Having a breadth of service knowledge to respond to patient queries Providing support to physicians and other internal customers, as required Assist with patient questions regarding billing and insurance payments Maintenance and improvement of the patients’ waiting room Maintaining the look and feel of both patient and employee‑facing spaces, restocking supplies, and organization Dealing with people traffic, directing vendors and visitors, and ensuring compliance to sign‑in protocols Maintaining the integrity of patient records Scheduling physician appointments with regard to availability & appropriate timeframes Undertaking all actions to support a physician’s clinic visit, including ensuring the completeness of patient records prior to and subsequent to the visit Admitting and discharging patients prior to and following consultation, evaluation and follow‑up appointments Registering new patients in a timely manner and ensuring accuracy of personal and billing details Ensuring all documentation and correspondence required for the consultation’s appointment is registered Creating referring doctor records as required Following up on referrals Document management Work co‑operatively within a multidisciplinary team and assist other team members to achieve team objectives and work outcomes Adhere to the policies and procedures as documented in the work instruction manual and as directed Contribute to team development through participation in team huddles, problem solving, supporting Center Leads and physicians with ad‑hoc tasks, etc. General Administrative and Patient Support Duties Document management Report generation Qualifications High School Diploma or equivalent Demonstrated ability in an administrative role within a busy, customer‑focused environment; medical preferred Handle and resolve urgent matters and time‑critical medical appointments Strong organization and communication skills, with the ability to liaise with both internal and external stakeholders Proven experience to work effectively both independently and in a team environment Knowledge of patient billing systems and related funding mechanisms Ability to use clinical administration systems, as well as Microsoft Office software Collaborative approach in working with the wider administration team and other internal customers, in line with the organization values Flexible approach to work; travel as required to other centers #J-18808-Ljbffr Astera Cancer Care