Office Assistant

Job Description

Job Description

This job is posted on behalf of Sabio Systems, LLC by Top Echelon.

For the fourth year in a row, Sabio Systems has been recognized by Forbes Magazine as one of the Best Temporary Staffing & Professional Recruiting Firms in America, and the only local agency from New Mexico! We’re honored to once again receive this national recognition. -temp-staffing-firms/; -professional-recruiting-firms/

We are seeking a proactive, highly organized, and detail-oriented Office Assistant to support our senior leadership team. In this role, you will serve as the primary point of contact for internal and external stakeholders and act as a critical gatekeeper for the executive’s time and communication. The ideal candidate thrives in a fast-paced environment, anticipates needs before they arise, and handles confidential information with the utmost discretion.

Job Responsibilities for the Office Assistant:

• Maintain, optimize, and protect the executive's daily schedule by prioritizing requests and resolving conflicts.
• Screen, prioritize, and respond to incoming emails, phone calls, and Slack messages.
• Coordinate complex domestic and international travel itineraries, including flights, hotels, and visas.
• Draft agendas, build presentation decks, take precise meeting minutes, and track action items.
• Assist with special projects, cross-departmental initiatives, and tracking key performance indicators (KPIs).
• Compile receipts, track budgets, and submit monthly corporate expense reports.
• Organize executive retreats, company-wide town halls, and board of directors meetings.
• Greet high-profile clients, vendors, and partners, serving as a professional brand ambassador.

Qualifications for the Office Assistant:

• Minimum of 3–5 years of experience supporting C-level or senior executives.
• Impeccable written and verbal communication skills.
• Proven ability to handle highly sensitive corporate and personal data securely.
• Proficiency in Microsoft Office 365, Google Workspace, Slack, and Zoom.
• Ability to remain calm under pressure, think critically, and pivot quickly when plans change.
• Superior time-management skills with a track record of meeting strict deadlines.
• Bachelor’s degree preferred, or equivalent professional administrative experience.

Compensation for the Office Assistant:

$40,000 - $45,000 Annually

If you have the necessary qualifications listed, and you would like to learn more about this opportunity, Apply today! Not the right fit? Browse other jobs on our website: -jobs-staffing-agencies- albuquerque/#!/search?page=1

Sabio Systems is a leading provider of professionals on a temporary and direct-hire basis for positions and projects in Accounting, Finance, Information Technology, Legal, Medical and Business Operations. With over 25 years of combined Staffing & Recruiting expertise we can connect you with some of the most sought out employers in New Mexico.

We treasure your long-term commitment to Sabio Systems by rewarding you with a Bonus Pay equal to your weekly average hours, at your current hourly rate, each time you meet the requirement. More information about our benefits can be found here; -resources-employee-support-albuquerque-nm/employee-benefits-albuquerque-nm/

Apply for this job now. All applicants must be authorized to work in the United States. Sabio Systems is an Equal Opportunity Employer.

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