Accounts Receivable Specialist

Description

Position Overview: Accounts Receivable Specialist - Construction Billing

We are seeking an experienced Accounts Receivable Specialist with a strong background in progress billing and AIA (American Institute of Architects) billing formats to join our accounting team. This role plays a critical part in ensuring accurate, timely, and compliant billing for construction and commercial contracting projects, primarily in accordance with Division 8 and Division 10 scopes of work.

Key Responsibilities:

• Prepare, review, and submit monthly AIA billing applications (G702/G703 forms) in accordance with contract terms and schedules of values (SOV).
• Generate and manage progress billings for commercial construction projects based on contract milestones, percentage of completion, and change orders.
• Monitor and update contract billing schedules, track lien waivers, retention, and other compliance-related documentation.
• Collaborate closely with project managers, estimators, and contract administrators to ensure accurate billing details, project costs, and scope changes.
• Reconcile accounts receivable ledger to ensure all payments are accounted for and properly posted.
• Communicate with general contractors and customers regarding billing discrepancies, payment delays, and documentation requests.
• Track payment applications, including retention release timelines, and submit appropriate documentation to ensure timely payments.
• Maintain accurate records of billings, contracts, submittals, and waivers for audit and compliance purposes.
• Ensure billing and receivables processes comply with internal policies, GAAP, and contractual obligations.
• Support monthly closing activities, including AR aging reviews, bad debt analysis, and cash forecasting.

Required Skills & Qualifications:

• Minimum 3–5 years of AR experience in the construction industry, with specific expertise in AIA billing formats and progress billing.
• Proficiency in AIA forms (G702/G703), lien waiver processing, and contract billing terms (e.g., retainage, change orders, schedules of values).
• Familiarity with construction contracts (lump sum, cost-plus, T&M, GMP) and how they influence billing methods.
• Strong knowledge of Comsense ERP is a plus
• High proficiency in Microsoft Excel (pivot tables, VLOOKUPs, formulas) and document formatting for submittal packages.
• Exceptional attention to detail, with the ability to catch inconsistencies in project data or contract billing terms.
• Excellent communication and coordination skills—must be able to interact effectively with both internal teams and external customers/GCs.
• Experience managing waivers, retainage tracking, and compliance documentation (insurance certs, W-9s, etc.).
• Ability to read and interpret construction contracts, AIA documents, and SOVs.
• Familiarity with certified payroll and prevailing wage reporting is a plus.

Preferred Qualifications:

• Associates or Bachelor’s degree in Accounting, Finance, Business Administration, or related field.
• Experience in Division 8/10 commercial contracting is highly preferred.
• Working knowledge of construction project management software (e.g., Procore, CMiC) is a plus.
• Understanding of mechanics lien law, retainage rules, and construction payment application cycles in Kentucky and surrounding regions.

Work Environment & Schedule:

• Office-based position, Monday to Friday. This position is not eligible for remote work.
• Must be able to meet billing deadlines tied to construction project schedules (end-of-month pressure cycles).

Benefits:

• Competitive salary and bonus potential
• Health, dental, and vision insurance
• 401(k) plan with company match
• Paid time off and holidays
• Professional development and growth opportunities

What We Offer:

Competitive pay and benefits package. Pay range is $55K-60K per year.

Opportunities for growth and professional development.

A collaborative and supportive work environment.

The chance to contribute to a leading name in Division 8 and Division 10 markets.

Why Should You Apply?

Career Advancement. We’re committed to helping each team member become a skilled craftsman with a variety of training and development opportunities. See where your Willis Klein Commercial career can take you. 

Team Culture. At Willis Klein Commercial, our culture is at the heart of everything we do. We’re dedicated to providing our team members with a safe, inclusive, and collaborative work environment that supports growth and longevity. 

Extensive Benefits Package. In addition to our standard benefits, we also offer our team members Paid Holidays, Referral program, Life Insurance, employee discounts, paid training and more!

Willis Klein Commercial Sales is an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, or protected veteran status and will not be discriminated against based on disability.