Staff Assistant

Overview The Agency of Human Services seeks a highly organized and proactive Staff Assistant to join the Office of the Secretary. This role directly supports the Deputy Secretary and Medicaid Director by managing scheduling, information flow, and document retention. It also involves providing support at public events and meetings, assisting with the review and approval of administrative rules, legislative reports, and other critical documents. The Staff Assistant may staff senior agency leaders at meetings and events, take notes and minutes, capture follow‑up items, and may occasionally travel throughout Vermont. This key role reports to the Principal Assistant, works closely with the Deputy Secretary and Medicaid Director, and collaborates with the Secretary of Human Services, their Executive Assistant, and other colleagues in the Office of the Secretary. It is classified as an Administrative Services Manager I within the Vermont Department of Human Resources classification system. As of July 12, 2026, the step 1 rate for pay grade 25 will be $31.54 per hour and the step 15 rate will be $49.45 per hour. Key Responsibilities This dynamic position involves: Principal scheduling and calendar management for the Deputy Secretary and Medicaid Director Assisting with information flow and triage for the Deputy Secretary and Medicaid Director Drafting routine correspondence and reviewing reports for executive leadership Managing signatures, filing, and document/records retention Who May Apply This position, Administrative Services Manager I (Job Requisition #55142), is open to all State employees and external applicants. Resumes will not be accepted via e‑mail. Please apply online to be considered. Multiple positions in the same work location may be filled from this posting. Background Check AHS background checks: Candidates must pass any level of background investigation applicable to the position. Background checks include Vermont and/or national criminal record checks, DMV, and adult and child abuse registry checks, as appropriate. Current classified state employees seeking transfer, promotion, or demotion into an AHS classified position, or persons exercising re‑employment (RIF) rights, are exempt. Work is performed in a standard office setting. Minimum Qualifications Bachelor’s degree in accounting, business, public administration, office administration, or a related field and two years of experience providing professional administrative‑level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff; OR Bachelor’s degree and four years of experience providing professional administrative‑level services to a business or organization which included an accounting or budgeting function and experience as a supervisor of clerical or administrative staff; OR One year as an Administrative Services Coordinator IV with the State of Vermont. NOTE: Additional professional administrative‑level experience or higher will substitute for the bachelor’s degree on a year‑for‑year basis. NOTE: Only administrative work experience is qualifying. Administrative services includes those functions which keep the organization running or provide the resources for others to provide the programmatic work (e.g., accounting, budget management, grant administration, finance, human resources, payroll, purchasing, or space management). Special Requirements For some positions, experience working with the VISION system (America’s PeopleSoft financial management system) may be required. Total Compensation As a State employee you receive a comprehensive benefits package, including: 80% State paid medical premium and a dental plan at no cost for employees and their families Work/life balance: 11 paid holidays each year and a generous leave plan State Paid Family and Medical Leave Insurance (FMLI) Two ways to save for retirement: A State defined benefit pension plan and a deferred compensation 457(b) plan Tuition reimbursement Flexible spending healthcare and childcare reimbursement accounts Low‑cost group life insurance Incentive‑based wellness program Qualified Employer for Public Service student loan forgiveness program The State of Vermont celebrates diversity and is committed to providing an environment of mutual respect and meaningful inclusion. The State does not discriminate in employment on the basis of race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, membership in an employee organization, family medical history or genetic information, or family or parental status. The State’s employment decisions are merit‑based. Retaliatory adverse employment actions by the State are forbidden. #J-18808-Ljbffr