Accounting Associate

Job Description

Job Description

We are looking for an Accounting Associate to support daily financial operations for a transport organization based in Richmond, Virginia. This role is well suited to someone who brings strong bookkeeping skills, handles confidential information with care, and maintains a detail-oriented, service-oriented approach in every interaction. The successful candidate will contribute to accurate payroll, invoicing, payment posting, and general accounting support that helps the department run smoothly and efficiently.

Responsibilities:
• Process payroll activities accurately and on schedule, including related recordkeeping and supporting tasks.
• Prepare and issue customer invoices for transportation and brokerage services while ensuring billing details are complete and correct.
• Record incoming customer payments and update accounts receivable information in a timely manner.
• Maintain organized financial files and complete document retention tasks to support departmental accuracy and compliance.
• Assist other accounting team members with coverage and workload balancing as business needs require.
• Handle confidential payroll, billing, and employee-related information in alignment with company policies and established standards.
• Enter and review accounting data in financial systems to support reliable reporting and day-to-day operations.• At least 3 years of experience in an accounting, bookkeeping, or accounting clerk role.
• Hands-on experience with accounts receivable, invoice processing, and payment posting.
• Working knowledge of payroll administration, including bi-monthly payroll processes.
• Proficiency with QuickBooks and accurate data entry in accounting or payroll systems.
• Familiarity with ADP, HR payroll systems, or HRIS payroll platforms.
• Strong attention to detail and the ability to manage multiple tasks with accuracy.
• Ability to handle sensitive information discreetly and maintain confidentiality.