Advancement Coordinator

Job Description

Job Description

Location: Pittsburgh, PA (Administration Office)
Pay: $42,000–$45,000 Annually
Schedule: Primarily daylight hours with occasional evenings and weekends for events

The Advancement Coordinator supports fundraising, donor engagement, volunteer management, community partnerships, grant administration, and special events that advance the mission of Boys & Girls Clubs of Western Pennsylvania. This role works closely with the Advancement team to create meaningful experiences for donors, volunteers, sponsors, and community partners while helping to secure resources that support youth and families throughout the region.

• Support fundraising, donor engagement, and resource development initiatives.
• Coordinate fundraising events from planning through execution, including logistics, vendors, communications, and event-day support.
• Assist with donor stewardship activities, sponsorship fulfillment, and community engagement efforts.
• Recruit, coordinate, and support volunteers for events and organizational initiatives.
• Support grant administration activities including reporting and outcome tracking.
• Coordinate in-kind donations and maintain appropriate donor records and acknowledgments.
• Maintain accurate data and records within CRM and fundraising systems.
• Collaborate with staff, donors, sponsors, board members, volunteers, vendors, and community partners to advance organizational goals.

• Associate's or Bachelor's degree in nonprofit management, communications, marketing, event management, hospitality, or a related field preferred; equivalent experience considered.
• One to three years of experience in event planning, fundraising, project coordination, community engagement, or a related field preferred.
• Experience working in a nonprofit environment preferred.
• Valid Pennsylvania driver's license and reliable transportation preferred.

• Strong organizational skills and exceptional attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced environment.
• Strong relationship-building and customer service skills.
• Ability to work independently and collaboratively with diverse stakeholders.
• Proficiency with Microsoft Office, Google Workspace, and database or CRM systems.
• Passion for community impact, philanthropy, and youth development.

• Medical and dental insurance
• 401(k) with company match
• Generous paid time off
• Professional growth and development opportunities
• Opportunity to make a meaningful impact in the lives of youth and families throughout Western Pennsylvania

CPR/Pediatric First Aid, Child Abuse Clearance, PA Criminal History, FBI Clearance, NSOR Certificate, TB Test, Mandated Reporter Training, and other required certifications must be obtained upon hire or within established timelines.

Who We Are

For over 135 years, the Boys & Girls Clubs of Western Pennsylvania (BGCWPA) has been a trailblazer in youth development, committed to unleashing the potential of every child. Rooted deeply in the values of safety, fun, and inclusivity, BGCWPA prides itself on cultivating an environment where every child and employee can flourish.

At the heart of our vision lies a commitment to providing opportunities that transcend boundaries. Through creative and forward-thinking programs, we aim to equip our youth with the skills, knowledge, and resilience necessary for a brighter future. BGCWPA is not merely an organization; it is a dynamic force that shapes destinies, cultivates dreams and empowers the leaders of tomorrow.

As a proud affiliate of Boys & Girls Clubs of America, BGCWPA aligns itself with a nationwide network of organizations dedicated to empowering young people. Our collective impact extends beyond our local community, fostering positive change on a national scale. Annually, BGCWPA reaches over 7,500 young individuals through a rich tapestry of innovative programs, services, and outreach initiatives.

Commitment to Inclusion

BGCWPA is committed to building a culturally diverse community and we believe in the importance of equity and inclusion. We understand that every individual brings a unique set of skills and experiences. While our job description lists specific qualifications, skills, and competencies, we also recognize that true potential can often transcend those lines. If you're enthusiastic about social impact and helping others succeed, even if you don't meet every qualification, we encourage you to apply.

We provide equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. Our organization prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status.

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