Project Scheduler

Job Description

Job Description

PDS 3 / Power Delivery Substation

This position is not eligible for recruiting or sourcing by outside parties.

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Role Summary

Mesa Associates, Inc. is seeking a Project Scheduler that will work closely with project managers, engineers, and client stakeholders to support the successful delivery of power delivery and substation design projects. The Project Scheduler plays a key role in developing, maintaining, and communicating project schedules to ensure accuracy, transparency, and alignment between Mesa’s clients and their stakeholders.

What We’re Looking for

• Competent in Microsoft Project and / or Primavera P6
• Familiarity with power utility generation, substation, communication and line design projects and related engineering lifecycles is preferred.
• Understanding of project controls, scheduling, prioritizing and critical path method (CPM).
• Excellent communication and interpersonal skills for collaboration with engineers, project managers, and clients.
• Strong analytical and organizational skills to manage multiple priorities and team action items both internal and external efficiently.
• Advanced proficiency in Microsoft Excel for data analysis and reporting.
• Ability to interpret and apply written schedule criteria from utility clients in comparison with scope of work documents.
• Willingness to travel for client site visits, meetings, and conferences as required.

What You’ll Do

• Develop, maintain, and monitor project schedules in Microsoft Project and/or Primavera P6 in accordance with client requirements and internal Mesa standards.
• Conduct client site visits especially during project forming phases to align expectations, review schedule progress, and gather updates.
• Update project schedules regularly, ensuring alignment between engineering deliverables, client milestones, and program objectives.
• Generate and present weekly “lookahead” reports summarizing progress, upcoming tasks, and schedule performance.
• Coordinate with stakeholders to assess schedule impacts and resource needs.
• Track new projects and ongoing changes, ensuring updates are communicated timely to clients and other stakeholders.
• Facilitate internal and external meetings, as needed, to review project status, discuss risks, and implement schedule adjustments as needed.
• Support project managers in controlling schedule performance, analyzing variances, and identifying potential bottlenecks
• Prepare and distribute key performance indicators (KPIs), earned value insights, and trend analyses to leadership and clients.
• Maintain documentation for baseline schedules, revisions, and change approvals.
• Promote consistency in scheduling practices and contribute to process improvement initiatives.
• Demonstrate professionalism, ownership, and adaptability while managing multiple projects at varying stages of design and execution.

What You’ll Earn

• Paid Time Off
• Holiday Pay – 10 Days Annually
• Group Medical/Dental Insurance
• Life Insurance (Company Paid)
• Disability Insurance (Company Paid)
• 401(K) Retirement Savings plan
• 401(K) Matching Contribution
• Section 125/Cafeteria Plan
• Long Term Care Insurance
• Tuition Reimbursement
• Fitness Center Reimbursement
• Annual Performance Bonus
• 9/80 Work Schedule Option
• FSA and HSA Options

Notice to External Search Firms: Mesa Associates, Inc. and its subsidiaries do not accept unsolicited resumes and will not be obligated to pay a placement fee for unsolicited resumes. Mesa Associates, Inc. Talent Acquisition engages with approved search firms directly for specific hiring needs.