Finance: Payroll Specialist

Payroll Specialist

Reports to: Accountant- Payroll and Financial Services

Days To Work: 226 Days/12 Months

Pay Grade: CT:7 ($26.00-$37.42) (Depends on Years of Experience)

Wage/Hour Status: Non-Exempt

Dept./School: Business Services/Operations Center

Date Revised: 06/14/24

Report Date: November 18, 2026

In-house applicants must complete the online internal application process. All substitutes for Crosby ISD, if applying for a full time job, MUST complete an External Application.

Primary Purpose:

Compile and prepare regular district payroll, including related reports and deposits. Work under moderate supervision to ensure accurate and timely preparation of payroll records according to prescribed procedures and regulations.

Qualifications:

Education/Certification:

• High school diploma or GED
• TASBO Certification (preferred)

Special Knowledge/Skills:

• Knowledge of basic payroll accounting procedures
• Ability to maintain accurate and auditable records
• Ability to use software to create spreadsheets, databases, and do word processing
• Proficiency in keyboarding and file maintenance
• Ability to work with numbers in accurate and rapid manner to meet established deadlines
• Effective organizational, communication, and interpersonal skills
• Bilingual (preferred)

Experience:

• Three years payroll accounting experience
• Experience with TalentEd, AESOP, and Skyward SMS Finance (Preferred)

Such alternatives to the above qualifications as the administration may find appropriate and acceptable.

Major Responsibilities and Duties:

Payroll Accounting

• Prepare accurate district payroll for distribution to employees following established procedures.
• Audit time sheets for all district employees. Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Balance payroll earnings and deductions; initiate related transfers of funds and deposits.
• Maintain district payroll registers, employee payroll information, and other original documentation in an orderly and accurate manner in accordance with state, federal, and district requirements.
• Ensure accuracy of payroll data input and calculations, balancing each payroll prior to check disbursement.

Data Entry

• Prepare and post all payroll changes including payroll deductions, adjustments, salary changes, termination, and new employee information.

Records and Reports

• Compile, maintain, and file all reports, records, and other documents as required including maintaining payroll and related files such as payroll records, absent-from-duty reports, and service records.
• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors' Act (FICA), Medicare, Texas New Hire Reporting, and Workers' Compensation Commission.

Other

• Work cooperatively with human resource department, principals, department heads, campus and department secretaries, and employees to ensure accuracy of information reported. Resolve payroll problems and inquiries.
• Respond to requests from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Follow district safety protocols and emergency procedures.
• Other duties as assigned.

Supervisory Responsibilities:

• None.

Mental Demands/Physical Demands/Environmental Demands:

• Tools/Equipment Used: Standard office equipment including personal computer and peripherals
• Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting
• Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching
• Lifting: Occasional light lifting and carrying (less than 15 pounds)
• Environment: May work prolonged or irregular hours
• Mental Demands: Work with frequent interruptions; maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The Crosby Independent School District - in compliance with the Title VII, American Disability Act, Age Discrimination in Employment Act, Section 504 of the Rehabilitation Act of 1973 and other statues- seeks to provide equal opportunity without regard to race, color, religion, national origin, sex, age, marital or veteran status, the presence of a medical condition, disability, or any other legally protected status. This policy extends to the employment and all programs and activities conducted by the district. For Further information, Contact the Office of the Superintendent, Crosby Independent School District, 706 Runneburg Rd. Crosby, Texas 77532.

An Equal Opportunity Employer