HR RIM Administrator (Temporary)

Temporary Records Management Assistant

Under general direction of the Assistant Manager, HR Operations, maintains, indexes, updates and retrieves current and historical information from records, technical reports and periodicals upon request; maintains records management systems; assists in the inventory of records and the development of records retention schedules. Supports customers by using online database to research strategic information.

What You Will Be Doing:

• Classifies and indexes Board-wide current and historical information according to prepared schedules using a computerized records management system.
• Coordinates the transfer of inactive records from all Board departments to the Records Center; retrieves material and information from the Records Center; develops and maintains charge-out system for Board-wide records; retrieves and re-files records as needed.
• Develops and maintains Records Center database of inactive and permanent records to assist Board departments in locating records.
• Assists in the inventory of all Board records, the establishment of departmental filing procedures, and the analysis of specialized records systems.
• Assists in the generation and update of records retention schedules; monitors adherence to records control schedules.
• Compiles, prepares and maintains a variety of statistical reports.
• Composes and maintains a variety of routine departmental documents including correspondence, memoranda, purchase requisitions, requests for payment, etc.
• Maintains and files documents in filing system and databases.
• Conducts research for special projects in both records and research areas.
• Protects privacy and assures availability of public information from Records Center.
• Assists in administrative detail of work unit, including policy and procedure preparation, budget preparation and maintenance and maintains work schedules.
• Oversees destruction of records that have met their retention.
• Prepares documents for scanning including application of tags as needed; scans hardcopy documents to digital images using designated software and scanning equipment; performs quality control checks on documents, noting and correcting any deficiencies.
• Determines responsibility and electronically routes scanned documents to proper locations for additional processing using designated software.
• Using indexing system and established naming scheme, performs data input to create file lists and index of documents converted from hardcopy format.
• Performs inquiries using Oracle Payables to research and identify incoming invoices and related documents.
• Provides information and materials, both in digital and/or hard copy, in response to requests from both internal and external requestors including vendors, the Audit Department and the Finance Department.

What You Need:

• Completion of high school curriculum or equivalent.
• Two (2) years of responsible clerical experience.
• Any equivalent combination of education and/or experience may be substituted for the above.

Required Knowledge, Skills, and Abilities:

• Knowledge of the basic principles and procedures of records management.
• Ability to perform intermediate mathematical calculations involving fractions, decimals and percentages.
• Ability to operate personal computer for word processing, data entry, retrieval and on-line research.
• Ability to learn computerized records management indexing and retrieval.
• Ability to operate standard office equipment, including scanning equipment and copier.
• Ability to coordinate work activities with other sections in order to accomplish work assignments within pre-established time limits.
• Ability to communicate clearly and effectively, both orally and in writing, and to maintain harmonious internal and external working relationships.
• Ability to pass a medical physical examination.

Desirable:

• Completion of college coursework in a related field.

Special Requirements:

• Must obtain a Security Identification Display Area (SIDA) Airport Identification/Access Badge (badge) in accordance with Department of Homeland Security Transportation Security Administration (TSA) requirements in Chapter 49 of the Code of Federal Regulations Part 1500 et. Al. and DFW Airport's Airport Security Program within thirty (30) days from date of employment and maintain qualification for a SIDA badge upon each badge renewal.
• This is a designated safety sensitive position as defined in DFW Airport's Drug and Alcohol Administrative Policy and Procedure. Applicants selected for this position will be required to pass a drug test prior to employment and to submit to drug screening on a random basis during the length of their employment in the safety sensitive position.

Effort:

• Works in an office environment.
• Uses keyboard devices and a computer monitor.
• Performs light manual labor, occasionally lifting up to 25 pounds.
• Communicates by telephone, in writing and in person.

About Us:

We are Dallas Fort Worth International (DFW) Airport-one of the most successful airports in the world by any definition. We are recognized for our innovation, leadership, drive for excellence and talented employees.

Our success is made possible because of the diverse talents of over 2,100 employees who champion our mission of providing an exceptional airport experience to our customers and connect our community to the world. We are looking for the best talent to join us and help reimagine what an airport can be.

Bring your talents to DFW. Live and work with purpose.