Accounting Assistant

Accounting Assistant

The HT Group is seeking an Accounting Assistant for a client in the Orange, Texas area. This position will support daily accounting operations with a focus on accounts receivable, accounts payable, reconciliations, recordkeeping, and administrative support. The ideal candidate is self-motivated, detail-oriented, able to multitask effectively, and comfortable working in a fast-paced environment.

Responsibilities:

• Support the Controller and accounting team with daily accounting and administrative functions
• Maintain confidentiality of financial, customer, and vendor information
• Process customer credit applications and maintain customer account records
• Generate invoices, distribute customer statements, and process customer payments including checks, ACH, and credit cards
• Monitor aging reports, assist with collections, and resolve payment discrepancies, unapplied cash, deductions, and account issues
• Communicate with customers regarding billing questions, payment status, and supporting documentation
• Process vendor invoices including coding, matching to purchase orders/receiving documents, and reviewing for accuracy and approvals
• Prepare check runs, ACH payments, and maintain vendor records including W-9s and payment details
• Reconcile customer and vendor accounts, statements, cash, deposits, and daily receipts
• Assist with month-end close activities, reconciliations, accrual support, and reporting
• Maintain organized accounting records and monitor accounting department email accounts
• Prepare reports, spreadsheets, and special projects as assigned

Requirements:

• Associate degree in accounting or equivalent experience
• 2+ years of accounting experience required; industrial industry experience strongly preferred
• Experience with invoicing, payment processing, reconciliations, collections support, and vendor management
• Understanding of basic accounting principles, AR/AP processes, and financial recordkeeping
• Experience with accounting software/ERP systems and Microsoft Office 365, especially Excel, Outlook, and Word
• Exposure to sales tax automation or ERP-integrated tools such as Avalara is a plus
• Strong attention to detail, organizational skills, and ability to manage multiple priorities in a fast-paced environment
• Strong written and verbal communication skills with customers, vendors, and internal teams

Contract-to-hire opportunity Monday – Friday, 7:30 AM – 4:30 PM (occasional overtime as needed) Pay Rate: $20–$26/hour (depending on experience)