Administrative Professional Sr

Job Summary Provide high level, specialized administrative services within a campus unit, usually in direct support of unit management. Position typically encompasses organization of office services within the area including coordinating calendars, meetings and events, budget administration, procurement and report preparation. May provide work coordination and supervision to lower level administrative personnel within the unit. This position will interact on a consistent basis with: unit management and staff, vendors and office visitors. This position typically will advise and counsel administrative staff. This position may supervise lower level administrative staff. Responsibilities Prepare and manage department budget; generate associated reports Provide training and ongoing work guidance (may include supervision) to administrative staff members as required Perform other duties as assigned Coordinate payroll and HR related functions (time-keeping, PSFs, paperwork processing, etc.) Coordinate unit purchasing process; track and manage purchasing activities Originate and process correspondence, reports and other documentation Compile, organize and analyze data for use in reports; develop and maintain databases and records management systems Plan meetings and other events, including scheduling, reservations, and arrangements Make travel arrangements for unit staff management and staff as directed Review and resolve complex administrative questions and issues; recommend new or revised unit administrative procedures Educational Requirements Required Qualifications High school diploma, GED Certificate or Vocational School Diploma Preferred Qualifications Extensive administrative experience working in a high-volume and deadline-driven office setting Proficient with Microsoft Office Suite and ability to learn and adapt to new software packages competently Experience with booking travel arrangements and calendar management Experience with organizing and scheduling meetings and events Experience with taking meeting minutes and creating presentations Excellent time management skills to ensure efficient functioning of schedules and division operation Ability to establish and maintain effective working relationships to maintain a high level of internal and external customer satisfaction Excellent written and verbal communication skills to write and proofread reports as needed and to maintain professional communication with customers Skills – Knowledge, Skills & Abilities This job requires advanced skills in general office administration including budget administration, unit level procurement processing, document production and management, records management, event management, problem solving and office organization. Skill in use of advanced office and financial related computer applications is required. USG Core Values The University System of Georgia (USG) values are Integrity, Excellence, Accountability, and Respect. Details on the USG Core Values and Code of Conduct are available online at the USG policy manual. Equal Employment Opportunity The Georgia Institute of Technology (Georgia Tech) is an Equal Employment Opportunity Employer. Georgia Tech complies with all applicable laws and regulations governing equal opportunity in the workplace and in educational activities. Discrimination based on race, ethnicity, color, religion, sex (including pregnancy), national origin, age, disability, genetics, or veteran status is prohibited, as is harassment or retaliation. More details are available in Georgia Tech and USG policies. Other Information This position does have supervisory responsibilities. This position does not have any financial responsibilities. This position will be in-person in Huntsville, Alabama. This role may require periodic travel to and from Georgia Tech Research Institute and Georgia Tech locations in Huntsville, Alabama. This position requires a purchasing card (P-Card). This position will travel. This position does not require security clearance. Hourly Job Grade A6; Hourly range is $20.58 - $27.98, dependent on experience and skills. Background Check Successful candidate must be able to pass a background check. Please visit the pre-employment screening page for details. #J-18808-Ljbffr