Administrative Assistant

Job Description

Job Description

We are looking for an Administrative Assistant to support the Surety team in Toms River, New Jersey. This Long-term Contract position is ideal for someone who is highly organized, accurate, and comfortable handling both administrative tasks and insurance-related documentation in a fast-paced office setting. The role combines day-to-day coordination, record maintenance, billing support, and communication with clients and carrier partners to help keep department operations running smoothly.

Responsibilities:

• Prepare and process surety bond documents and related paperwork with a high level of accuracy and attention to detail.

• Organize incoming correspondence and maintain electronic records within document management and agency management systems.

• Support the renewal cycle by tracking monthly bond activity and helping ensure deadlines are met.

• Update and maintain client account files so records remain complete, accurate, and aligned with company standards.

• Assist with billing activities, bond reporting, and follow-up on receivables as directed by the department team.

• Communicate with clients and underwriting contacts to obtain information, respond to requests, and keep transactions moving forward.

• Manage multiple assignments efficiently while prioritizing deadlines and providing general administrative support to the department.

• Contribute to office operations through data entry, document preparation, and other assigned administrative duties in an on-site environment.

• Strong administrative support experience, preferably in an insurance, office, or business services environment.
• Accurate and efficient typing skills with the ability to manage detailed documentation and data entry tasks.
• Proficiency with Microsoft Office applications, including Word, Excel, and PowerPoint.
• High attention to detail and the ability to stay organized while handling multiple priorities in a fast-paced setting.
• Effective written and verbal communication skills, along with strong interpersonal abilities.
• Property & Casualty license preferred, or willingness and ability to obtain licensure after joining if required.
• Notary certification preferred, or ability to obtain it within the first three months of employment.
• Knowledge of surety, document management platforms, or agency management systems is preferred.