Coordinator, Business Project Management (Convenings) (LTE until 31 December 2027)

Role Coordinator, Business Project Management (Convenings) is a newly established role within the GE Division’s Office of the President. The role supports the division with convening event coordination and visa supplemental document preparation as part of the division’s redesigned business administration operating model. It sits on the Operations team and partners closely with Deputy Directors, Senior Program Officers, and Program Assistants across the division to ensure delivery of high‑quality support of convenings. Travel: up to 20–25% domestic and international. Flexible hours may be required for events. Position is limited‑term until 31 December 2027, based in Seattle (no relocation). Responsibilities Convening Support: provide seamless project management, planning, coordination, and preparation for multiple convenings/events. Coordinate all logistical support steps from start to finish, partnering closely with investment owners across the division. Serve as point of contact for internal and external collaboration and resolution. Support continuous improvement to produce creative, inclusive, and impactful experiences for all foundation-hosted offsite events. Engage with cross‑functional teams (events, registration, travel, and expense) and program teams to ensure events deliver expected scope and business value. Visa Support: project manage partnership with the Foundation’s Travel and Visa team; research country‑specific requirements, prepare checklists, draft visa documents, and obtain necessary signatures for a subset of principals across seven teams. Triage, manage, and prioritize tasks to drive timely completion of convening and visa responsibilities. Work with flexibility, efficiency, enthusiasm, and diplomacy individually and as part of a team; address issues constructively and professionally. Work independently and maintain composure while dealing with ambiguity and tight deadlines across different work and learning styles. Other responsibilities as assigned; role may evolve with business needs. Deliverables (First 6 months) Created and maintained guidance materials, SOPs, FAQs, and other resources on convenings and visa processes for division staff. Developed and maintained a stakeholder engagement plan and partnership touchpoints with programmatic convening owners across the division. Completed and documented convening and visa support requests, including project tracking, service metrics, and outcomes. Produced recurring workload reports and analysis, including capacity trends, service metrics, and recommendations for workload calibration and resource planning. Experience and Qualifications Demonstrated experience in project coordination, business operations, event management, executive administration, or a related role within a fast‑paced environment. Strong initiative, organizational skills, and ability to work autonomously and cross‑functionally while remaining flexible to changing tasks and priorities. Broad knowledge of basic project management practices and tools. Demonstrated conflict resolution and on‑the‑fly solutioning. Practical knowledge of synthesizing multiple data sources and managing personalities to keep projects on time. Prior experience setting priorities and meeting deadlines while balancing multiple projects. Minor AV troubleshooting knowledge. Excellent attention to detail. Ability to anticipate needs and provide suggestions related to logistic planning. Commitment to continuous process improvement. Knowledge of building and maintaining productive relationships in matrixed environments. Leadership of multiple projects simultaneously, including definition, planning, scoping, and coordination. Desired: experience planning and executing events across diverse international environments. Excellent oral and written communication skills; ability to adapt to a wide variety of working styles. Other Attributes Comfortable in a wide range of cultural, geographic and operational situations; demonstrates culturally sensitive behavior with a diverse range of people and high standards of personal integrity. Must have unrestricted work authorization in the United States. Benefits The Foundation provides an exceptional benefits package that includes comprehensive medical, dental, and vision coverage with no premiums, generous paid time off, paid family leave, foundation‑paid retirement contribution, regional holidays, and opportunities to engage in several employee communities. Eligibility and Sponsorship The Foundation does not provide immigration‑related sponsorship for this role, including direct company sponsorship and any work authorization requiring a written submission or other immigration support. Salary Salary range: $36.68 to $51.39 USD per hour. EEO Statement We are dedicated to the belief that all lives have equal value. We strive for a global and cultural workplace that supports ever greater diversity, equity, and inclusion. All applicants and employees who are drawn to serve our mission will enjoy equality of opportunity and fair treatment without regard to race, color, age, religion, pregnancy, sex, sexual orientation, disability, gender identity, gender expression, national origin, genetic information, veteran status, marital status, and prior protected activity. #J-18808-Ljbffr Gates Foundation