Creative Coordinator

About Sesame Workshop

Sesame Workshop is the global nonprofit behind Sesame Street with a mission to help children everywhere grow smarter, stronger, and kinder. We support children and the caring adults in their lives in the moments that shape early childhood, reaching families with playful learning in over 190 countries. Through beloved characters and joyful educational media, Sesame helps children understand themselves, connect with others, and make sense of an ever-changing world.

Job Summary

Sesame Workshop is looking for a temporary Creative Coordinator to support the Creative Project Management team, which manages projects across print, digital, video, motion graphics, animation, and production. This is a 7-month temporary position focused on assisting with day-to-day tasks, administrative duties, and follow-ups for new projects and ongoing initiatives, rather than owning a full portfolio of projects. The Coordinator helps keep work organized and moving by setting up and tracking jobs, assisting with contracts, invoicing and expenses, maintaining schedules and files, following up with stakeholders and creative teams, and flagging issues to Project Managers early. We are seeking a highly organized, detail-oriented, and dependable team member who can quickly absorb information and processes, is resourceful, and can be agile when the need calls for it.

Responsibilities & Delivery
* Support the Creative Project Management team with day-to-day tasks, administrative duties, and follow-ups across new projects and ongoing initiatives.
* Set up new job requests and ensure creative briefs, project details, and asset specifications are complete and clear before work begins.
* Traffic work across proofs with creative and production teams, tracking deadlines, deliverables, and hand-offs.
* Follow up with internal stakeholders and creative team members on feedback, approvals, and outstanding items to keep projects on schedule.
* Ensure feedback is collected during review rounds and route it clearly to the appropriate team members for consolidation.
* Schedule project meetings and assist in taking notes for post-meeting recaps.
* Organize and maintain project files, assets, and documentation in Workfront, following naming conventions and version control practices.
* Assist with processing project-related contracts, purchase orders, and invoices, and help track budgets and estimates.
* Help ensure brand, graphic, and legal guidelines are followed by routing materials for required reviews and approvals.
* Support project close-out activities, including close out forms and preparation for post-mortem reviews.
* Flag risks, delays, and scope changes to Project Managers promptly, with suggested options when possible.
* Quickly learn existing team processes, tools, and project histories, and adapt to shifting priorities and team needs.

This role may perform other related duties as needed to support team and organizational priorities.

Required Qualifications
* Bachelor's degree, preferably in marketing, communications, advertising or business, or equivalent experience
* 1-2 years of experience in a project coordinator, traffic coordinator, production coordinator, or similar support role, in an agency, in-house creative, or marketing environment
* Proficiency in Microsoft Office 365 and SharePoint; experience with Workfront project management technology a plus
* Familiarity with creative production workflows, including print, digital, video, motion graphics, and animation, preferred
* Highly organized with excellent attention to detail and the ability to juggle multiple tasks and deadlines
* Proactive, reliable follow-through with the ability to keep track of many moving pieces and open items

* Ability to easily absorb information and processes and get up to speed quickly in a temporary role
* Resourceful self-starter who finds answers and solutions independently
* Agile and adaptable, able to shift focus and priorities as needs change
* Excellent written and verbal communication skills
* Ability to build positive working relationships and gain the trust of internal stakeholders
* Interest in or understanding of Media and Entertainment marketing and non-profit philanthropic initiatives/ grants/ sponsorships a plus
* Foreign language skills a plus

Other Qualifications
* Team player with excellent communication skills
* Operates effectively in a fast-paced, deadline-driven environment; agile and flexible when priorities change
* Resourceful and solution-oriented; able to keep work moving with limited ramp-up time
* Discretion and professionalism when handling confidential information
* Service-oriented mindset with a track record of supporting teams in a marketing or creative environment

Sesame Workshop Hybrid Work Policy

This position is based at our headquarters office in New York (Manhattan) at 1900 Broadway, New York, NY, and follows a hybrid work model. In-office requirements vary by role and employee group, and currently range from two to five designated in-office days per week.

Pay Transparency Policy Statement

As a federal contractor, Sesame Workshop follows Pay Transparency and non-discrimination provisions as guided by the U.S. Department of Labor.

Equal Opportunity Employment (EOE) Statement

Sesame Workshop is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, ethnicity, religion, sex, sexual orientation, gender identity, gender expression, age, national origin, predisposing genetic characteristics, pregnancy-related condition, familial status, domestic violence victim status, or protected veteran status and will not be discriminated against on the basis of disability.

PSEA Statement

Sesame Workshop is an equal-opportunity employer. All employment decisions are based on the business needs, job requirements & suitability of the candidate. Sesame Workshop strictly follows the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy. These have been developed to ensure the maximum protection of program participants from exploitation and to clarify the responsibilities of Sesame Workshop staff, consultants, visitors to the program and partner organization, and the standards of behavior expected from them.