Accounting Specialist

Accounting SpecialistThe Pittsburgh Downtown Partnership (PDP) is seeking an accounting specialist to assist with the Accounts Payable and Receivable functions for the organization. The successful candidate will act as the first line of internal control for disbursements by ensuring invoices have proper coding and authorizations, set up 1099 vendors, maintain W-9 forms and handle vendor relations. The accounting specialist will enter invoices, handle the credit card transactions, and sales receipts and run various reports on a regular and ad hoc basis. The candidate will also assist with payroll processing, annual business improvement district tax billing, and other projects as assigned.This part-time position will report to the Director of Finance. The ideal candidate will be well organized, accurate, and able to work collaboratively in a team environment. Minimum qualifications include an accounting background, proficiency with Microsoft Office 365, previous experience with Netsuite, Bill.com, and Microsoft Excel lookups and pivot tables preferred, and able to work 10 to 20 hours per week.Representative Duties and Responsibilities:Research of account numbers, department, and class designations for invoicesEnsure proper coding and authorization for invoicesEnter invoices into accounting softwareFile all open and paid invoicesManage Quarterly ASCAP & BMI reportingVerify that appropriate documentation is obtained from vendors (W-9, etc.)Account for credit card processing by reviewing receipts and entering receipts into accounting systemCreate and file all receivable invoicesAssist with front desk on as needed basisPerform all other duties, at the discretion of management, as assignedDesired Characteristics & RequirementsDetail oriented, well organized and accurateBookkeeping or accounting courses and/or 3 years related work experienceProficiency with Microsoft Office 365, including Excel.Familiarity with accounting software systems Netsuite and/or Bill.comFlexibility to work more or fewer hours depending on seasonality of the businessAbility to work collaboratively in a team environment in support of the mission of the organizationAbility to pass required clearances for employmentCompensationSalary: $20-25 per hour