Remote IT Budget and Operations Coordinator

Job Description

Job Description

37358748 IT Budget and Operations Coordinator (Remote) – 4-Month Contract
Location: Remote
Job Type: Contract (4 Months)
Schedule: Full-Time, 40 Hours per Week
Industry: Information Technology | Finance Operations | Budget Management

Join Our Team as an IT Budget and Operations Coordinator

Sigma Systems is seeking a highly organized and detail-oriented IT Budget and Operations Coordinator to support a dynamic IT organization in a fully remote capacity. This role is ideal for professionals with experience in budget tracking, financial operations, FP&A support, procurement coordination, invoice processing, vendor management, and advanced Excel reporting .

The successful candidate will play a key role in managing IT budgets across multiple cost centers while supporting procurement, contract administration, vendor coordination, and operational reporting activities.

Key ResponsibilitiesIT Budget Management & Financial Operations

• Maintain and manage detailed IT budget trackers across multiple cost centers.
• Monitor budget versus actual spending and identify financial variances.
• Prepare recurring budget reports and financial summaries for IT leadership.
• Support forecasting activities and maintain accurate budget projections.
• Collaborate with cost center owners to reconcile planned and actual expenditures.
• Review invoices against budgets, purchase orders, and contract terms.
• Assist with accrual tracking and monthly financial close activities.
• Develop and improve budget tracking tools, reporting templates, and financial processes.
• Analyze financial data using advanced Excel functions and reporting techniques.

Procurement, Vendor & Contract Coordination

• Coordinate procurement activities between IT, Finance, Legal, Procurement, and external vendors.
• Assist with Statements of Work (SOWs), Master Service Agreements (MSAs), Non-Disclosure Agreements (NDAs), and Purchase Orders (POs).
• Track contract approvals, execution status, renewals, and vendor documentation.
• Support invoice processing and ensure documentation is complete and accurate.
• Maintain organized records for contracts, vendors, procurement activities, and invoices.
• Follow up with stakeholders and vendors to ensure timely completion of procurement workflows.

Operational Support & Reporting

• Maintain operational trackers, logs, and reporting dashboards.
• Monitor deadlines, approvals, renewals, and follow-up activities.
• Prepare materials for budget reviews, audits, governance meetings, and leadership updates.
• Provide status reporting and communicate project or workflow updates.
• Identify opportunities to improve administrative and operational efficiency.

Required Qualifications

• Bachelor's Degree preferred.
• Minimum 3+ years of experience in:
  • Budget Coordination
  • Financial Operations
  • FP&A Support
  • Accounting Support
  • Budget Reporting & Analysis
• Experience tracking budgets, forecasts, spend variances, and financial reconciliations.
• Strong understanding of invoices, purchase orders, and financial documentation.
• Advanced Microsoft Excel skills required, including:
  • Pivot Tables
  • VLOOKUP/XLOOKUP
  • Formulas & Functions
  • Reconciliations
  • Financial Reporting
  • Data Analysis
• Excellent organizational, communication, and time management skills.
• Ability to manage multiple projects, deadlines, and stakeholders simultaneously.
• Strong attention to detail and accuracy.

Preferred Qualifications

• Experience supporting IT organizations or technology departments.
• Procurement, vendor management, or contract administration experience.
• Experience working with Finance, Legal, Strategic Sourcing, or Procurement teams.
• Familiarity with regulated, compliance-driven, or process-oriented environments.
• Experience supporting audits, governance processes, or financial controls.