Logistics Assistant

Logistics Assistant

The scope of Logistics Assistant work is to execute a range of general logistical support functions that are essential to the orderly and efficient accomplishment of the work of a group, office, program or project, and/or its management team. The assigned work unit may require the contractor to serve in a customer-facing position with customer service being paramount to the success of the work unit.

Duties/Tasks and Responsibilities

Depending on the functions and business areas supported, duties may include the following:

• Order supplies, maintain inventory, issue equipment, provide basic trouble-shooting and arrange for equipment repairs. Oversee and account for inventory.
• Open, sort and distribute incoming mail, newspapers, faxes or other documents. Track and monitor status of incoming and outgoing cable traffic.
• With guidance, review work against checklists process/program documentation for accuracy and completeness.
• With guidance, adhere to Sponsor and/or Intelligence Community (IC) regulations, policies, and procedures to ensure all activities are in compliance. Seek guidance on acceptable deviations and adapt activities as appropriate.
• Assist with planning, scheduling, organizing meetings, conferences and off-sites; may participate in meetings and events and serve as a recorder if needed.
• Draft routine documents from templates for Sponsor review; assimilate basic information into final products.
• Under direct supervision, assist with office move activities.
• Maintain and archive office files and/or databases using pre-existing protocols. Maintain and organize existing relevant reference materials and working files for easy retrieval.
• Under direct supervision, initiate and monitor check-in/out procedures for personnel, including submitting access requests for user accounts.
• Create and submit travel, training and POV vouchers.
• Pass and receive clearances; prepare visitor requests and access lists serve as vault custodian.
• Prepare summary and/or status reports for government review.
• Conduct basic research, retrieve and coordinate routine data and information from multiple sources.
• Greet and/or escort all office visitors if serving in a front-facing, customer-service type of environment.
• Other duties as assigned.

Knowledge, Skills, and Abilities

• Ability to obtain and apply:
  • Established policies, procedures, and guidelines to routine situations.
  • Basic knowledge of Sponsor and IC logistics and/or administrative support processes and procedures related to area of assignment.
  • Basic knowledge of Sponsor and IC structure, regulations, policies and protocols related to area of assignment.
  • Basic knowledge of assignment-specific internal logistical support applications.

• Required:
  • Ability to develop and apply strong customer service skills sufficient to support customer relations and respond to customers' questions and/or concerns.
  • Basic knowledge of Microsoft Office Suite applications (Power Point, Word, Outlook, Excel)
  • Ability to communicate in a clear and concise manner both oral and written.
  • Planning and organizational skills to systematically organize, track, and complete work activities.
  • Interpersonal skills to collaborate on work activities, gather task information and requirements from customers.
  • Time management skills to meet and adapt to changing requirements and priorities.
  • Ability to establish, maintain, and leverage contacts and professional relationships to network and liaise across the Sponsor and/or IC.
  • Ability to be discreet and maintain confidentiality.

Work Environment

Work is typically performed in an office environment, requiring the use of computer terminals and standard office equipment to accomplish work objectives. The position may require lifting or carrying equipment averaging 50 lbs. Depending upon assignment, shift work and/or occasional local (e.g., within the WMA) and domestic travel may be required.

Qualifications

Experience: Six to twelve (6-12) months of prior administrative support or comparable experience. Applicable vocational education may be substituted for work experience.

Education:

Required: High School Diploma or GED

Preferred: Associates Degree

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, sex, sexual orientation, pregnancy (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, ancestry, United States military or veteran status, color, religion, creed, marital or domestic partner status, medical condition, genetic information, national origin, citizenship status, low-income status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.