Onboarding Specialist

Job Description

Job Description

Job Title: Onboarding Specialist

Location: Franklinville, NJ

Employment Type: Full-Time

Schedule: Monday–Friday | 7:30 AM – 4:00 PM with flexibility required during peak hiring periods

The Opportunity

We are seeking a highly organized, detail-oriented, and proactive Onboarding Specialist to join our Human Resources and Talent Acquisition team. This position plays a critical role in ensuring employees move efficiently from recruitment into active employment by managing onboarding, compliance, documentation, communication, and workforce mobilization activities.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and can balance multiple priorities while maintaining accuracy and professionalism.

Core Responsibilities

Employee Onboarding & Workforce Mobilization

• Manage the onboarding process from offer acceptance through employee mobilization and first-day readiness
• Coordinate onboarding activities including paperwork completion, orientation scheduling, employee communication, safety requirements, and onboarding completion tracking
• Guide employees through onboarding systems and provide support throughout the hiring process
• Track onboarding progress and proactively follow up on incomplete items to minimize delays and ensure timely mobilization
• Ensure employees are properly prepared prior to arrival onsite by verifying documentation, communication, and compliance requirements
• Coordinate onboarding timelines to support project staffing needs, workforce demands, and urgent hiring requirements
• Schedule orientations, drug screens, training courses, and onboarding appointments as needed
• Support workforce mobilization efforts while maintaining a positive and professional onboarding experience

Documentation & Compliance

• Process new hire paperwork and ensure documentation accuracy and completeness
• Maintain employee files and records while ensuring confidentiality and data integrity
• Verify onboarding compliance requirements including employment eligibility documentation, certifications, training requirements, customer requirements, and site-specific onboarding requirements
• Monitor onboarding completion to ensure employees meet internal and customer requirements prior to mobilization
• Maintain compliance documentation and onboarding tracking systems
• Ensure onboarding procedures are consistently followed while supporting company policies and processes

Systems Management & Administrative Support

• Enter and maintain employee information within Paycom and internal employee folders/profiles
• Support onboarding workflows through systems such as Paycom and Monday.com
• Assist with payroll-related onboarding functions and general HR administrative responsibilities
• Maintain organized digital and physical employee records
• Assist with onboarding reporting, workforce tracking, and process improvement initiatives
• Support process improvements that increase onboarding speed, efficiency, accuracy, and employee experience

Communication & Coordination

• Serve as a primary point of contact for onboarding employees throughout the hiring process
• Coordinate with Talent Acquisition, Human Resources, Payroll, and Field Management to ensure successful onboarding and workforce readiness
• Communicate onboarding requirements clearly and professionally to employees at all levels
• Provide timely updates regarding employee onboarding status and workforce mobilization progress
• Identify opportunities to improve onboarding efficiency and overall employee experience

Required Qualifications

• Strong organizational skills with exceptional attention to detail
• Ability to prioritize multiple tasks in a fast-paced environment
• Excellent written and verbal communication skills
• Strong computer proficiency and comfort learning new systems
• Ability to professionally handle confidential information
• Ability to work independently while maintaining strong team collaboration
• Ability to multitask and manage multiple onboarding workflows simultaneously
• Strong problem-solving skills with the ability to work through onboarding obstacles and changing priorities

Preferred Qualifications

• Previous onboarding, recruiting coordination, HR administration, or employee onboarding experience
• Experience supporting high-volume hiring environments
• Experience processing employee documentation and onboarding workflows
• Previous experience using Paycom
• Previous experience using Monday.com
• Experience supporting workforce mobilizations, project staffing efforts, or onboarding coordination
• Experience coordinating onboarding for large employee groups or multiple simultaneous hires
• Bilingual abilities (English/Spanish) are a plus, but not required

What Success Looks Like

• Employees complete onboarding accurately and efficiently
• Workforce mobilizations occur with minimal delays
• Employee documentation remains accurate and compliant
• Strong communication exists between HR, recruiting, operations, payroll, safety, and field teams
• Employees have a positive onboarding experience from offer acceptance through first day onsite
• Projects receive manpower support quickly and efficiently

Compensation & Benefits

Salary: $50,000 Annually

Benefits Include:

• Health Insurance (available after 90 days)
• Dental Insurance (available after 90 days)
• Vision Insurance (available after 90 days)
• Life Insurance (available after 90 days)
• 401(k) with 4% Company Match (available after 90 days)
• 40 Hours of Vacation Time Granted Immediately Upon Hire
• Sick Time Accrual at 1 Hour for Every 30 Hours Worked (Up to 40 Hours Annually)
• Career Growth Opportunities

Why Join Us

This is not a traditional administrative role! You will play a direct role in supporting workforce mobilization efforts and helping build teams that support industrial construction projects across multiple industries. This position offers exposure to recruiting operations, HR processes, workforce planning, project support, and talent acquisition functions while providing opportunities for long-term career growth.

Byers Industrial Services is a national provider of turnkey industrial solutions, built on five decades of craftsmanship, grit, and relentless performance. Our teams deliver complex electrical, mechanical, structural, and utility projects with discipline and care from small retrofits to multi-million dollar, multi-state industrial operations.

Company Description

Byers Industrial Services is a national provider of turnkey industrial solutions, built on five decades of craftsmanship, grit, and relentless performance. Our teams deliver complex electrical, mechanical, structural, and utility projects with discipline and care from small retrofits to multi-million dollar, multi-state industrial operations.