Property Accountant

Property Accountant

This position is responsible for all accounting functions for a portfolio of properties. Processes accounts payable and receivable; generating financial statements. Interfaces with property managers, office support staff, site staff, vendors, tenants and owners in the handling of billing, payables, collections and other financial issues.

Key Responsibilities

Perform Daily Accounting Functions for a Portfolio of Properties

• Posting receipts
• Tenant ACH and check payments
• Non-Tenant Receipts
• Pull Tenant EFT Payments
• Post and Pay Critical Payments
• Owner Draws, Mortgages, Loan Payments, Association Dues
• Special requests from PM's for emergency payments
• Respond to e-mail requests for information or action
• Commit payables and review for correct coding and for missing payments
• Process NSF's and Velocity Limit Notices
• Prepare Monthly Financial Reports
• Close properties for the month
• Run Report Scheduler and add loan statements, bank statements as required, and all other owner required reports
• Review reports against the Monthly Financial Review Checklist, special secondary checklists, and verify information against prior month's financial
• Send completed reports to PM by the deadline.
• Maintain Property and Tenant Data in Yardi
• New property set-up to include bank account set up, property level set up, property CAM/Escalation set up, and individual tenant set up.
• Process lease renewals, move-ins, move-outs and move-out CAM recs as received
• Post adjustments to ledgers as requested by PM's
• Perform audits of tenant ledgers as requested to aid in collections
• Prepare and Process Tenant Billings
• Review and post monthly tenant charges for all properties.
• Resolve discrepancies.
• Post late fees monthly. Post utility, tax, insurance bill backs and other tenant charge backs as received.
• Perform annual & quarterly CAM reconciliations and Escalations. Calculate, post and mail tenant notices.

Assist in Preparation of Budgets

• Extend leases or enter speculative leases in the flow per P.M. request.
• Add loan principal and interest, and all other expense amortizations.
• Verify budget upload when complete. Work with PM to resolve discrepancies. Calculate tenant CAM estimates and send tenant notices of new charge amounts.
• Perform or Assist in Special Projects
• Special audits such as utility bill back or owner management fee audits
• Covering for absent accountants

Required Skills/Abilities

• Fostering Teamwork: As a team member, the ability and desire to work cooperatively with others on a team; as a team leader, the ability to demonstrate interest, skill, and success in getting groups to learn to work together.
• Initiative: Identifying what needs to be done and doing it before being asked or before the situation requires it.
• Thoroughness : Ensuring that one's own and others' work and information are complete and accurate; following up with others to ensure that agreements and commitments have been fulfilled.
• Timeliness: Can be counted on to be present and on-time as needed (punctuality and attendance).
• Detail Orientation/Accuracy: Successfully manages many tasks or processes with many details – is accurate and methodical with details and/or numbers.
• Time Management: Ability to manage and prioritize both everyday responsibilities and broad level, longer term objectives.
• Problem Solving: Ability to see and define problems and devise workable solutions to solve problems.
• Values: Has values aligned with Manco Abbott and acts accordingly.

Education/Experience

• High School or equivalent.
• 2 years office setting experience.
• Microsoft Office systems (Outlook, Excel, Word) – ability to learn new programs.
• Prior Bookkeeping experience required (multiple sets of books a plus).

Compensation / Pay Rate (Up to): $25.00 - $25.00 Per Hour