Office Manager / Executive Assistant

Office Manager / Executive Assistant

A reputable Kelly Services client in Anchorage is seeking a dependable and resourceful Office Manager / Executive Assistant to help keep operations running smoothly. This is an excellent opportunity to support organizational leadership and make a meaningful impact across the organization.

Why Work Here

You'll join a collaborative team that values professionalism, accountability, and excellent service. Your attention to detail, customer service, problem-solving skills, and initiative will be recognized and appreciated. If you enjoy being the person others rely on to keep things organized and on track, this role is a perfect fit.

Success in This Role Means

• Keeping communications and administrative tasks organized and moving forward for leadership
• Delivering accurate, polished, and timely Board, annual meeting, and shareholder materials
• Maintaining reliable financial records and reconciliations
• Responding to shareholder questions and updates professionally and confidentially
• Managing office supplies, vendors, equipment, and facility needs proactively
• Communicating clearly, following through consistently, and solving problems before they arise

Position Summary

The Office Manager / Executive Assistant provides administrative, financial, and shareholder support to ensure the organization operates efficiently and professionally. This role works closely with the Director of Finance and Administration and Chief Operating Officer, maintains accurate records, supports executive tasks, and serves as the primary contact for stakeholders.

How You'll Spend Your Time

Administrative & Executive Support

• Provide daily support to Director of Finance & Administration and COO: correspondence, document prep, meeting coordination
• Prepare, edit, and format letters, reports, presentations, and executive materials
• Coordinate Board and Annual Meeting materials; assist with Annual Report content

Financial & Bookkeeping Support

• Assist with accounts payable, accounts receivable, and payroll
• Reconcile reports and accounts monthly; help organize year-end close, audit prep, filings
• Monitor budgets, cash flow, expenses; assist with insurance renewals and vendor contracts

Shareholder Relations & Records

• Maintain official shareholder records and database in compliance with State, federal, and ANCSA requirements
• Coordinate mailings, election materials, proxies, and announcements
• Respond to shareholder inquiries; support Annual Meeting logistics

Office & Facilities Coordination

• Main contact for office equipment/tech issues; maintain office supplies; coordinate facility needs

We're Excited About You If You Have

Education & Experience

• Associate degree in Business Administration, Accounting, or related field (required); bachelor's degree (preferred)
• 35 years in administrative support, bookkeeping, or office management
• Alaska Native Corporation, tribal, or government contracting experience (preferred)

Skills & Knowledge

• Proficiency with MS Office suite; working knowledge of QuickBooks
• Familiarity with SharePoint or similar collaboration tools
• Strong communication skills, attention to detail, organization, time management, and discretion

Core Competencies

• Customer service, clear communication, sound judgment, professionalism, initiative, confidentiality

Working Conditions

• Primarily office-based, occasional interruptions or shifting priorities
• Ability to lift/move up to 25 pounds and navigate stairs
• Occasional travel, including to remote locations; possible inclement weather

Background Check

Final candidates will undergo a background check due to fiduciary responsibility and access to confidential financial/shareholder records. Offers may be contingent on results.

Disclaimer

This job description outlines the general nature of the position and may not be exhaustive; duties may change as business needs evolve. Employment is at-will unless stated otherwise.

Apply today with your resume! 10347423