Project Accountant

Project Accountant

At Moss Utilities, we specialize in underground utility installations across the DFW Metroplex. Our project experience includes commercial, single-family residential, multi-family residential, and public works infrastructure. Founded in 2016, Moss Utilities carries forward a family legacy in Dallas-Fort Worth utility construction dating back to the early 1900s. As an employee-owned company (ESOP), every team member has a stake in our shared success and the future we're building together.

The Project Accountant owns the financial health of an assigned portfolio of utility construction jobs, from setup through closeout. The role partners with Project Managers, Operations, and the Controller to deliver accurate job cost, billing, WIP, and revenue recognition. Success means clean month-end close, timely and accurate pay applications, controlled retainage and receivables, and early visibility into fade, overruns, and cash risk on every job.

Essential Duties and Responsibilities

Job setup and contract administration

• Set up new jobs in Spectrum: cost codes, phases, budgets, contract values, retainage terms, and billing method (lump sum, unit price, T&M)

• Review prime contracts and subcontracts for billing, retainage, lien waiver, bonding, and insurance requirements

• Process change orders and budget revisions; track pending and unapproved change orders

Billing and receivables

• Prepare monthly progress billings and pay applications (AIA G702/G703 and owner-specific formats) with PMs

• Submit billings through owner portals and track approval through payment

• Track retainage receivable by job and drive retainage collection at substantial completion and closeout

• Manage conditional and unconditional lien waivers, both issued and received

• Monitor AR aging and retainage DSO; escalate slow-pay accounts

Job cost and WIP

• Review job cost detail monthly for miscoding across labor, equipment, materials, and subcontract costs

• Reconcile committed costs, open POs, and subcontract balances

• Partner with PMs on cost-to-complete and estimate-at-completion updates

• Support percentage-of-completion revenue recognition under ASC 606

Subcontractor and vendor compliance

• Verify subcontractor certificates of insurance, W-9s, and lien waivers before payment

• Process subcontractor pay applications and retainage payable

Month-end close and reporting

• Prepare project-related journal entries, accruals, and account reconciliations

• Deliver job profitability reports and variance explanations to PMs and leadership

• Support year-end audit, surety, and bonding requests with job schedules

• Support sales and use tax compliance on materials and contracts

Closeout

• Lead financial closeout: final billing, retainage release, final lien waivers, and job close in Spectrum

Primarily office-based; travel to job sites is required as necessary, including site visits with required PPE

Qualifications

Required

• Bachelors degree in Accounting or Finance

• 3+ years of project or construction accounting experience

• Working knowledge of percentage-of-completion accounting, WIP schedules, and over/under billings

• Hands-on experience with progress billing, retainage, and lien waivers

• Advanced Excel: lookups, pivot tables, and reconciliation workbooks

• Strong attention to detail and ability to manage multiple jobs against month-end deadlines

• Travel to project sites when necessary

Preferred

• Experience with Viewpoint Spectrum or a comparable construction ERP (Vista, Sage 300 CRE, Foundation)

• Background with a heavy civil, underground utility, or self-performing contractor

• Familiarity with ASC 606, Texas lien and retainage law, and surety/bonding requirements

Core competencies

• Communicates clearly with field and project management staff

• Takes ownership of assigned jobs and follows issues through to resolution

• Spots trends in job data and raises risks early

What You Get from Working at Moss

• An incredible culture built on our core values.
• Competitive pay and strong benefits.
• Onsite amenities include fitness center, basketball and pickleball courts, and personal training.
• Opportunities for professional growth and long-term career development.
• Employee ownership, where your hard work directly contributes to the value you build.

Benefits Offered

• Medical, dental, and vision coverage.
• Life insurance, short-term disability, accident, and critical illness plans.
• Multiple health plan options.
• 401(k) with company match.
• Paid time off and paid holidays.
• Employee ownership through our ESOP program.

We are an Equal Opportunity Employer Committed to maintaining a Drug-Free Workplace. We participate in E-Verify, and all applicants must be legally authorized to work in the United States.