Recruiting Coordinator

Job Description

Your Benefits

SES offers eligible employees comprehensive benefits packaging including:

• Medical, Dental, Vision Insurance
• Free Life and AD&D Insurance
• 401K with 4% Company Match
• Paid Time Off -First Year!
• Paid Holidays

Position Summary

The Recruiting & Onboarding Coordinator is responsible for coordinating recruiting administration and managing the pre-employment process from offer acceptance through Day One, when new hires are formally handed off to the HR Generalist for ongoing HR support. This position serves as the operational liaison between Recruiting, Human Resources, Payroll, Hiring Managers, and Operations by ensuring candidates are hired efficiently, arrive ready to start, and are successfully integrated into the organization.

Essential Duties and Responsibilities

Recruiting Coordination

• Coordinate background checks, drug screens, physicals, MVRs, and other pre-employment requirements.
• Prepare offer letters, consulting Hiring Managers as needed, and manage the pre-employment process once the Recruiter forwards an accepted offer.
• Maintain candidate records within the Applicant Tracking System (ATS).
• Monitor hiring workflows and ensure candidates progress through each hiring stage efficiently.
• Generate recruiting reports and hiring metrics.

Onboarding

• Provide the HR Generalist with complete new-hire information to support ADP entry and onboarding paperwork.
• Complete a formal handoff of each new hire to the HR Generalist on Day One for ongoing HR support, and communicate to new hires how the two roles work together.

Internal Postings & Promotions

• Manage the internal job posting process for promotions and internal opportunities.
• Forward selected promotion details to the HR Generalist for entry in ADP following Compensation sign-off.
• Maintain records of internal posting and promotion activity.
• Track internal mobility metrics.

Reporting & Compliance

• Maintain recruiting, onboarding, and retention metrics in partnership with the HR Generalist.
• Track offer-to-start cycle time.
• Monitor first 90-day retention.
• Maintain accurate candidate and pre-employment records.
• Follow company policies, employment laws, and the onboarding compliance standards set by the HR Generalist.

Education and Experience

Required

• Associate's degree or equivalent work experience.
• Minimum of two (2) years of recruiting coordination, HR administration, onboarding, or related experience.
• Experience working with Applicant Tracking Systems (ATS).
• Strong organizational and administrative skills.
• Excellent verbal and written communication skills.
• Ability to prioritize multiple tasks while meeting deadlines.
• Strong customer service orientation.
• Proficiency in Microsoft Office (Excel, Outlook, Word, Teams).

Preferred

• Bachelor's degree in Human Resources, Business Administration, or related field.
• Experience with ADP Workforce Now.
• Experience supporting high-volume recruiting environments.
• Experience coordinating onboarding and employee lifecycle processes.

Competencies

• Customer Focus
• Organization & Planning
• Communication
• Time Management
• Attention to Detail
• Confidentiality
• Accountability
• Collaboration
• Adaptability
• Problem Solving
• Initiative
• Professionalism

Job Demands and Work Environment

• Frequent sitting, standing, walking, and computer work throughout the day.
• Ability to manage multiple priorities in a fast-paced environment.
• Frequent communication with candidates, employees, managers, and vendors.
• Ability to maintain confidentiality while handling sensitive employee information.
• Occasional lifting of office materials up to 20 pounds.
• Limited travel may be required for recruiting events, onboarding sessions, or training.