Accounts Payable Specialist

Aerodyne Industries is a dynamic, rapidly growing engineering and information technology services firm headquartered on Florida’s exciting Space Coast. With locations throughout the US, we take pride in delivering small business agility with large corporation capabilities. Join the adventure of a lifetime by becoming a teammate with Aerodyne Industries and work on projects that will define our future.

Job Description

This role is as a Procurement Accounting Business Specialist I in support of the Procurement Organization for the Contract for Organizing Spaceflight Mission Operations and Systems (COSMOS) which is NASA’s next-generation mission operations contract located on-site at Johnson Space Center. COSMOS ensures the continuity of critical human spaceflight support by providing mission control services, advanced training systems, and full-scale spacecraft mockups for astronaut preparation and engineering analysis.

Description of Duties

Working under general direction of the Procurement Supervisor, serve in the capacity of Accounting support to the Procurement Organization including Accounts Payable for purchase orders, credit card reconciliations and other invoices in a manner that ensures complete and accurate accounting of all transactions and facilitates the smooth operation of administrative functions.

Successful candidates will:

• Working closely with buyers, receiving and the Corporate office, validate invoices, purchase orders, credit card statements and payables information to ensure accuracy of all data including unit pricing, pricing extension, freight charges, tax, etc. and prepare vendor invoices for processing utilizing Deltek Costpoint.
• Support the month-end closing and research any incorrect or missing information in order to take action and resolve.
• Review submitted invoices and confirm supporting documentation, correct general ledger coding, and appropriate approval prior to entering invoice into accounts payable system for payment.
• Conduct independent research, follow-up, and resolution of Purchase Order/variance/matching/receiving issues.
• Assist with Vendor setup, forms completion, maintain up to date information for vendors, input new vendors in compliance with company policies.
• Perform monthly reconciliation of various bank and credit card accounts.
• Research vendor invoices with incorrect or missing information and take appropriate action to resolve. Audit invoices to ensure accuracy of all information including unit pricing, pricing extension, freight charges, denial of sales tax, etc.
• Establish and maintain effective communication within the department, with Vendors and with the Corporate office.
• Compile information for and assist with reporting on purchase orders, customer audits, invoices, and metrics.
• Maintain Accounts Payable Inbox and ensure electronic files are kept in a highly organized and efficient manner.
• Assist other business support areas as needed including travel, expense reports, inventory, office supply orders
• Possesses strong team-building skills across multi-functional areas that establish a collaborative operational structure including active listening, prompt service and follow-up.
• Exhibits proven track record of working under tight deadlines.
• Have excellent communication skills, both written and verbal.
• Exhibit professional behavior that promotes teamwork, fosters cooperation, and enhances productivity in the workplace.
• Be well organized with the ability to coordinate, prioritize and execute multiple tasks simultaneously in a high-pressure environment.

Job Requirements

Must have one of the following combinations of education and experience: HS Diploma (or GED) and 7 years of general experience; Associate’s degree and 5 years of general experience; Bachelor’s/Master’s degree and 3 years of general experience.

• Must have 3 years of direct experience in Accounting
• Must be able to obtain a NASA Personal Identity Verification (PIV) Badge for NASA credentials

Desired Requirements

• Experience with Office 365 Tools
• Experience with Deltek Costpoint Accounting

This position is expected to pay $60K - $70K annually; depending on experience, education, and any certifications that are directly related to the position.

All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or other legally protected status.

Final compensation is determined through a comprehensive evaluation of several key factors, including the candidate’s educational background, specialized technical expertise, and relevant professional experience. We also consider internal equity, prevailing market data, and specific contractual or funding requirements to ensure competitive and equitable offer alignment.