Payroll Clerk

Position Details

Position Information


Position Title
Payroll Clerk


Job Description


Ashland University's Business Office seeks to fill a full-time Payroll Clerk position. Under the supervision of the Payroll Manager, this position performs the day to day operations of the Payroll department including timely processing and payment of personnel salaries and wages, maintaining effective internal controls accordance with Ashland University policies as well as compliance with applicable laws and regulations. This position must also to place accent on the individual with its communication to employees to help resolve requests and discrepancies inquired of.

Essential Position Duties and Responsibilities:

• Processes and verifies the accuracy of data for the semi-monthly salaried, bi-weekly hourly, supplemental and student payrolls.
• Ensures approved hours are properly imported and calculated in regards to bi-weekly and student payrolls from multiple sources.
• Verifies state and local taxes are calculated based on the appropriate location worked.
• Processes and maintains garnishment and child support orders.
• Inputs and reconciles various voluntary benefit deductions.
• Maintains employee tax and direct deposit information for new and existing employees.
• Assists employees regarding payroll questions both verbally and written communication.
• Monitors contracts submitted to the payroll office through Sharepoint and other means.
• Works closely with Payroll Manager, Human Resources staff and Controller to coordinate the function of the Business and Human Resources Departments.
• Maintains employee confidence and protects payroll operations by keeping information confidential.
• Contributes to team effort by accomplishing related results as needed.

Required Qualifications

• Associate's Degree or Bachelor of Science or Arts in Business or its related fields from an accredited College or University.
• Knowledge of rules and regulations impacting federal, state and local levels.
• Multi-state payroll experience is a plus.
• Proficient with Microsoft Office Suite software.
• Ability to manage multiple assignments, projects; meet deadlines, uses sound judgement, and interprets laws and regulations.
• High attention to detail, effective organization and planning.
• Excellent oral and written communication, analytical, problem-solving, critical thinking and interpersonal skills.
• Ability to work after hours and weekends as needed.
• Applicant must be currently authorized to work in the United States. Ashland University will not sponsor or take over sponsorship for an employment visa.

Preferred Qualifications

• One (1) to three (3) years experience of payroll processing is preferred.
• Experience in higher education industry is preferred.
• Knowledge of Ellucian Colleague system and Kronos is preferred.

Physical Demands

Anticipated Start Date of New Hire
11/30/2026


Anticipated Number of Hours Working per Week
40


Shift Required?
First

Job Duties


Posting Detail Information


Posting Number
S1156P


Number of Vacancies
1


Desired Start Date
11/30/2026


Job Open Date

Job Close Date

Open Until Filled
Yes


Special Instructions to Applicants

Quick Link for Internal Postings