Program Management Specialist

About the job Program Management Specialist (PMS4608)


We are seeking a highly organized, proactive, and results-driven Program Management Specialist to join our team on a full-time contract basis. The Program Management Specialist will be responsible for coordinating program activities, supporting strategic initiatives, monitoring project execution, and ensuring that organizational programs are delivered efficiently, within established timelines, and in alignment with business objectives.

The successful candidate will work closely with program managers, department leaders, project teams, and key stakeholders to facilitate program planning, track deliverables, manage resources, and maintain effective communication across multiple initiatives. The ideal candidate will possess strong organizational, analytical, and problem-solving abilities, with the capacity to manage competing priorities and support complex program operations.

Key Responsibilities

• Coordinate the planning, execution, and monitoring of multiple organizational programs and strategic initiatives.
• Support program managers in establishing objectives, timelines, deliverables, milestones, and performance expectations.
• Develop and maintain program schedules, implementation plans, status reports, and supporting documentation.
• Monitor program progress and identify potential delays, resource constraints, operational challenges, and delivery risks.
• Coordinate activities across departments to ensure alignment between program objectives and business priorities.
• Facilitate program meetings, planning sessions, stakeholder discussions, and progress reviews.
• Maintain communication with internal teams, external partners, vendors, and other program stakeholders.
• Track program budgets, resource allocations, expenditures, and operational requirements.
• Prepare management reports, presentations, performance summaries, and executive-level program updates.
• Monitor key performance indicators (KPIs) and program metrics to evaluate progress and overall effectiveness.
• Identify opportunities to improve program coordination, reporting procedures, resource utilization, and administrative processes.
• Assist with risk assessments and support the development of mitigation strategies for identified program challenges.
• Ensure program activities follow established organizational policies, procedures, governance standards, and compliance requirements.
• Coordinate the preparation and distribution of program materials, meeting agendas, project updates, and action items.
• Maintain accurate records of program decisions, deliverables, schedules, documentation, and stakeholder communications.
• Support change management activities and facilitate the implementation of new program procedures and operational initiatives.
• Work with project leads to ensure dependencies, deliverables, and cross-functional responsibilities are properly coordinated.
• Assist with vendor coordination, contract documentation, procurement activities, and external resource management when required.
• Conduct research and gather information to support program planning, strategic recommendations, and operational decision-making.
• Ensure program milestones are achieved in accordance with approved schedules, quality expectations, and organizational objectives.

Qualifications

• Bachelor's degree in Business Administration, Project Management, Program Management, Management, Public Administration, or a related field preferred.
• 3+ years of professional experience in program coordination, project management, business operations, or a related administrative or management discipline.
• Demonstrated experience supporting multiple projects, programs, or cross-functional business initiatives.
• Strong understanding of program planning, project coordination, resource management, and performance monitoring.
• Experience developing project schedules, tracking deliverables, preparing reports, and maintaining program documentation.
• Excellent organizational and multitasking abilities with strong attention to detail.
• Ability to analyze program information, identify operational challenges, and recommend appropriate solutions.
• Strong written and verbal communication skills, including the ability to communicate effectively with senior management and stakeholders.
• Experience coordinating meetings, facilitating discussions, and managing follow-up activities across different departments.
• Proficiency in Microsoft Office applications, particularly Excel, Word, PowerPoint, and Outlook.
• Familiarity with project and program management platforms such as Microsoft Project, Smartsheet, Asana, Monday.com, Jira, or similar tools.
• Ability to manage competing priorities, work independently, and meet demanding deadlines.
• Strong interpersonal skills and the ability to establish productive working relationships with internal and external stakeholders.
• Knowledge of project governance, risk management, budgeting, and performance reporting is an advantage.
• Professional certifications such as PMP, CAPM, PgMP, or other recognized program and project management credentials are preferred.

Compensation & Contract Details

Annual Contract Rate: $115,000 - $150,000 per year, commensurate with experience, qualifications, program management expertise, and scope of responsibility.

Employment Type: Full-time Contract.

Schedule: Approximately 40 hours per week, Monday through Friday.

Contract Term: Initial contract assignment with potential for extension or renewal based on organizational needs, program requirements, and individual performance.

Work Arrangement: Remote or hybrid, depending on organizational and program requirements.

Professional Development: Opportunities for professional training, program management certifications, leadership development, industry workshops, and continuing education.

Collaborative Environment: Work alongside program managers, business leaders, operational teams, and cross-functional stakeholders to support high-impact organizational initiatives and strategic business objectives.

Growth Opportunities: Potential to assume greater responsibility for program planning, strategic initiative coordination, portfolio management, and progression into Senior Program Specialist, Program Manager, or Program Management Office (PMO) leadership roles.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We are committed to creating a diverse and inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, veteran status, or any other protected characteristic.