Warehouse Coordinator - Fleet

Warehouse Coordinator

The City of Fayetteville is currently recruiting for a Warehouse Coordinator in our Fleet Maintenance department to coordinate the day-to-day operations and activities of the parts and cart warehouse including receipt, storage, issuance of various parts, supplies, materials and equipment; to obtain quotes on fuel and inventory items; to manage daily activities at the fuel depot and work closely with staff on procurement of parts and supplies; and to perform a variety of technical tasks relative to assigned area of responsibility.

Essential Duties & Responsibilities

• Coordinate the day-to-day operations and activities of the parts warehouse, including the receipt, storage, and issuance of various parts, supplies and equipment, including: changes in inventory; basic ordering; quantities and frequency of orders; data inventory data maintenance activities; obtaining competitive quotes for inventory items in accordance with established purchasing procedures; preparing and processing requisitions and related documents; maintaining the warehouse in a clean, efficient and organized manner; maintaining the security of the warehouse and parts; and, performing other related activities.
• Coordinate and monitor roll cart inventory, including: developing and maintaining cart tracking system; inventorying carts; preparing monthly reports on cart activity; coordinate and participate in loading and unloading roll carts and parts; inputting serial numbers into applicable database; and, performing other related activities.
• May coordinate and maintain assigned fuel depot, which includes: monitoring automated fuel system usage; maintaining functionality of the fueling pumps and equipment; ordering fuel as needed and monitoring deliveries; scheduling preventive maintenance; assisting with cleaning the site, preparing for site inspections; and, performing other related activities.
• Oversee and verify the stock, invoice and delivery of supplies, services and equipment; inspect purchased goods and services to ensure conformance with specifications; verify incoming shipments for appropriate quantity and quality; investigate and resolve vendor discrepancies such as shortages, overages and damaged supplies; ensure proper storage of surplus supplies and equipment.
• Recommend and assist in the implementation of goals and objectives; implement approved policies and procedures.
• Coordinate and assist in the loading and unloading of supplies.
• Establish schedules and methods for providing services; identify resource needs; review needs with appropriate management staff; coordinate the use of resources accordingly.
• Coordinate and participate in the issuance of inventory and equipment; oversee the stocking and replenishment of stored supplies.
• Prepare requisitions, purchase orders and prepare invoices.

Minimum Qualifications

Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be: Experience: Three years of increasingly responsible warehousing, supply, or purchasing work. Training: Equivalent to completion of the twelfth grade supplemented by specialized training or college coursework in purchasing, warehousing, business administration, marketing or a related field. Licensing & Certifications Required: Possession of an appropriate valid driver's license and ability to maintain insurability. Preferred: Forklift certification; Basic Principles of Local Government Purchasing certification; Inventory Control certification; Warehouse Principles certification; Computer certification. From the time of closing, the selection process is anticipated to last approximately 4 - 6 weeks. The process will consist of a panel interview with the selected candidate being subject to a pre-employment drug screen, background check and driving history check. An Equal Opportunity Employer