Executive Assistant / Office Manager

Executive Assistant / Office Manager | Full-time | Hybrid Posted August 18, 2026About Indy Arts CouncilIndy Arts Council is central Indianas leading arts advocacy and services agency. Our mission is to champion arts and culture. Indy Arts Council believes every resident should experience arts and culture in a way that nourishes and inspires them. This vision of a creative life for all is central to the work we do to support artists, arts organizations, and the community.Position Overview The Arts Council is seeking a full-time Executive Assistant / Office Manager to join our team. This individual will support the board and staff leadership with administrative services and will report to the Vice President of Advancement. This role will also support basic office management responsibilities, including staffing the front desk at the Indy Arts Council office. The ideal candidate will be a proactive, creative team player with a demonstrated commitment to equity and inclusion, excellent attention to detail and communication, ability to foster meaningful relationships, and has an active interest in Indys arts & culture scene.Key Areas of ResponsibilityAdministrative & Office Support - 33%Assists with bank deposits, payment requests, expense reporting, and general finance supportProvides general administrative services and scheduling support to the President/CEO, Vice President of Programs, Vice President of Advancement, and leadership teamOffice ManagementManages the agency calendar to ensure coordination across the team and with The CabaretCovers the front desk by welcoming visitors and providing excellent customer service in person, over the phone, and via emailPlans team meetings and celebrationsResponsible for managing building access/security and parking, coordinating facility maintenance, and technology/equipment serviceResponsible for keeping all shared spaces tidy and usable, including the front desk & office supply area, kitchen/sink/dishwasher, conference rooms, etc.Board & Executive Support - 33%Provides support services to the President and Vice Presidents, ensuring excellent communication and responsiveness Manages the calendar of the President and Vice Presidents by coordinating schedules, booking meeting spaces, managing technology set-up, and ordering meals as neededActs as board liaison serving as main point of contact for board and advisory members, scheduling and planning meetings, taking meeting minutes, preparing documents, and managing correspondenceFundraising & Event Support - 33%Coordinates and maintains databasesTracks and reports donations and issues acknowledgement lettersAssists with planning, tracking, execution, and onsite activation of agency events including Start with Art, hosted meetings and events at the office, and others, as neededQualifications & Experience4+ years of experience in an executive-level administrative support roleExcellent written and verbal communication skillsExceptional organizational skills and attention to detail with the ability to manage multiple priorities, deadlines, and competing requestsDemonstrated experience managing complex calendars, scheduling, and meeting logisticsComfortable working with and learning new technologies and systemsExperience with board support, event coordination, and database managementExperience working in a nonprofit, arts & culture, or mission-driven organization preferredPersonal AttributesArts & culture advocateProactive & resourceful, with strong follow-throughWarm, professional, and service-orientedExercises sound judgement and discretionCompensation & BenefitsAnnual salary of $52,500, plus a comprehensive benefits package valued at over $15,000100% employer-paid health insurance (medical, dental & vision) for employees 5% retirement fund contributions after 1 year of employment Generous paid time off and paid holiday schedule Other benefits include FSA/DCFSA options, access to employee assistance resources, and more Hybrid schedule: remote Mondays and Fridays; in-office Tuesday through Thursday at 924 N Pennsylvania St, Indianapolis, IN 46204. Occasional evening and weekend availability required. How to Apply Applicants should email a letter of interest and resume to View email address on click.appcast.io using the subject line "Executive Assistant by September 13, 2026.The Indy Arts Council is an equal opportunity employer.
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