Accounts Payable Specialist

Job Description

Job Description

We are looking for an Accounts Payable Specialist to join a service organization in Grandville, Michigan on a Contract basis. This position will oversee day-to-day payables activity, support timely and accurate payment processing, and help maintain strong vendor relationships in a deadline-driven setting. The ideal candidate brings hands-on accounts payable experience, sound system skills, and a consistent focus on accuracy and follow-through.

Responsibilities:
• Oversee the accounts payable cycle from invoice intake through final payment, ensuring each transaction is reviewed, coded, approved, and completed accurately.
• Compare invoices against purchase orders and receiving records to confirm pricing, quantities, and supporting documentation before processing.
• Enter payable data into the accounting system promptly and maintain complete, organized records for reference and compliance purposes.
• Coordinate weekly payment activity, including checks, ACH transactions, wire transfers, and other electronic disbursements.
• Maintain vendor account details, address payment-related questions, and resolve issues involving missing information or outstanding balances.
• Reconcile vendor statements, investigate discrepancies, and work with internal teams to correct exceptions efficiently.
• Contribute to month-end activities by assisting with accruals, account reconciliations, and accounts payable reporting.
• Review aging activity and follow internal controls, company guidelines, and established payment terms to support accurate financial operations.
• Provide documentation and payment support for audits and collaborate with purchasing, receiving, and accounting teams to improve workflow effectiveness.• At least 2 years of recent experience handling full-cycle accounts payable responsibilities.
• Practical experience with account coding, invoice processing, and three-way matching.
• Proficiency with accounting or ERP systems and the ability to adapt quickly to new platforms.
• Strong Excel skills and confidence working with reports, data entry, and financial records.
• Experience preparing ACH payments, check runs, and other electronic payment methods.
• High level of accuracy, attention to detail, and ability to manage multiple deadlines effectively.
• Strong communication skills for working with vendors and cross-functional internal teams.