Division Chief - Fire Marshal

Division Chief

This position involves administrative work in commanding and coordinating all administrative operations of the Community Risk Reduction Division and other administrative functions in the Fire Department. This individual is responsible for the effective and efficient utilization of equipment and personnel in performing prevention operations and other administrative work supporting the operation of the fire department. Work is performed with considerable independence, including directing plan review, inspections, investigations and other technical life-safety initiatives as needed.

This appointed position is in the Division Chief pay band in the Milton Fire-Rescue organization. Reports to: Deputy Fire Chief

The functions listed below are those that represent the majority of the time spent working in this position. Management may assign additional functions related to the type of work of the position as necessary.

• Actively participates in planning the Community Risk Reduction Division's operations with respect to equipment and manpower.
• Conducts manpower/staffing utilization analysis and recommends effective utilization policies and procedures in conjunction with the budgetary process.
• Evaluates the need for and recommends the purchase of equipment and operating supplies for the Division in conjunction with budget preparation.
• Oversees the Division's expenditures to ensure that it is within budget.
• Recommends to Fire Chief, for final approval, hiring, termination, performance evaluation, disciplinary and/or commendatory personnel actions, especially as related to the Division.
• Oversees the daily operations and administrative activities of the Division.
• Serves in a command role as needed at major emergencies and coordinates fire rescue efforts with other public safety agencies.
• Coordinates administrative activities and maintains effective communication to support Operations personnel.
• Coordinates and directs field personnel assigned to fire prevention programs and ensures coordination with the Operations Division personnel.
• Reviews reports on prevention operations, develops then implements appropriate corrective programs as needed.
• Assesses the efficiency of prevention operations and implements changes as necessary.
• Inspects new and existing buildings and developments for code compliance as required.
• Issues citations as required.
• Approves or disapproves plans and permits.
• Reviews plats and development plans for adherence to fire safety codes.
• Performs hazardous materials inspection as necessary.
• Ensures the inspection of new and existing buildings and developments for code compliance.
• Maintains communication with buildings' owners, architects, engineers and other industry professionals.
• Makes presentations to civic and community groups.
• Ensures the performance of fire cause investigations.
• Trains new fire inspectors about the various inspection and code enforcement processes.
• Prepares fire safety ordinances; coordinates adoption of ordinance with appropriate local and state entities.
• Plans, organizes and implements community fire education program utilizing fire investigation data and statistics as a curriculum and program reference.
• Enforces all city fire codes and ordinances and regulations.
• Reads and interprets response data and reports; analyzes and predicts future trends pertaining to incident type and/or call volume.
• Responds to emergency incidents as necessary.
• Attends various meetings to include, but not limited to, staff meetings, City Council, public engagements, civic groups, fire, police, EMS and emergency management.
• Uses personal computers and projectors along with various word processing and spreadsheet software applications to write, present and communicate information to appropriate individuals and departments.
• Performs other related duties as assigned.

Additional Functions:

• May assist/serve in an Emergency Operations Center or in support of Operations during times of emergency.
• Gives/assists with training and exercise activities related to emergency preparedness and other prevention initiatives.
• Operates a computer to enter, retrieve, review, or modify data, utilizes word processing, spreadsheet, database, or other software programs.
• Completes and reviews reports, and other paperwork as necessary; completes and files logs, reports, and other paperwork as required; prepares, completes and reviews various forms, reports, correspondence, logs, ledgers, incident reports, fire/ems reports, run sheets, patient records, inspection reports, pre-fire plans/drawings, maintenance records, maps, rules, regulations, policies, procedures, codes, manuals, reference materials, work orders, purchase requests, or other documents; processes, forwards or retains as appropriate.
• Assists in the general administration of the fire department as required by members of the command staff.
• Performs other related duties as assigned.

Qualifications

Required: Bachelor's Degree from an accredited college or university in Fire Science, Public Administration, Business Administration, or related field. Ten (10) years of experience with a full-time career department in fire/EMS administration/operations. Four (4) current, consecutive years in a command staff and management level position. Georgia Firefighter certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia EMT or Paramedic certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia Fire Inspector certification, or a verified and approved equivalent. If selected, must obtain within two (2) years of hire. Georgia Fire Investigator certification, or a verified and approved equivalent. If selected, must obtain within two (2) years of hire. Georgia Fire and Life Safety Educator certification, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Georgia Fire Service Plans Examiner, or a verified and approved equivalent. If selected, must obtain within one (1) year of hire. Must possess and maintain a valid class F or equivalent Georgia Driver's License and have a satisfactory motor vehicle record. Preferred: CPSE Fire Marshal credential CPSE Chief Fire Officer Georgia Peace Officer certification

Additional Information

Leadership: Organizes work around broad organizational goals and processes. Supervisor oversees activities through regular meetings.

Complexity: Performs work that encompasses advanced technical, scientific, legal, or mathematical concepts. The work directly contributes to the implementation of specific policies, programs, or initiatives of the organization.

Decision Making: Oversees numerous functions and staff. Is principally responsible for determining policies and procedures that will ensure the success of the operation.

Competencies/Knowledge, Skills, and Abilities:

• Knowledge of modern office practices, methods, equipment, and standard clerical procedures including electronic filing and records management.
• Knowledge of time management system for payroll and benefits procedures and practices.
• Knowledge of record keeping and filing techniques.
• Knowledge of the City's personnel policies and procedures, rules and regulations, operational instructions and pay plan.
• Knowledge and understanding of federal laws pertaining to employment and personnel practices, including Americans with Disabilities Act, Family Medical Leave Act; Equal Employment Opportunities Commission requirements; Sexual Harassment, Workplace Violence and Bullying, and workers' compensation laws.
• Skills in communication; includes success in written communication, interpersonal communication, group communication, phone skills, and electronic communication.
• Skills in time management to ensure that deadlines are met.
• Skills in customer service and problem solving.
• Skills in the use of Excel, Word, and PowerPoint.
• Ability to problem-solve, handle confidential information, perform computer related functions and bookkeeping functions.
• Ability to always display professionalism.
• Ability to handle difficult situations in an effective, safe, timely and legal manner.
• Ability to establish and maintain an effective relationship with City employees.
• Ability to compare and or judge the readily observable functional, structural, or compositional characteristics (whether similar to or divergent from obvious standards) of data, people, or things.
• Ability to speak and/or signal people to convey or exchange firefighting and emergency medical information; includes giving assignments and/or directions to co-workers or assistants.
• Ability to read a variety of informational documentation, directions, instructions, and methods and procedures related to firefighting and emergency medical treatment.
• Ability to write reports and essays with proper format, punctuation, spelling and grammar, using all parts of speech.
• Ability to speak with and before others with poise, voice control, and confidence using correct English and well-modulated voice.
• Ability to learn and understand relatively complex principles and techniques related to firefighting and emergency medical treatment, to make independent judgments in absence of supervision, and to acquire knowledge of topics related to primary occupation.
• Ability to record and deliver information, to explain procedures, and to follow verbal and written instructions.
• Ability to utilize mathematical formulas, add and subtract totals, multiply and divide, determine percentages, determine time and weight, and perform statistical calculations.