Security/Guest Relations Admin | Part-Time | Greenville SC Convention Center

Security/Guest Relations Admin

The Security/Guest Relations Admin position at the Greenville Convention Center (GCC) is responsible for representing the organization in a professional manner by properly answering and routing incoming calls, taking messages, greeting visitors, and assisting customers with information. Under direct supervision from the Security Manager, provides administrative support for the security functions of the GCC. Duties may include issuance and maintenance of access cards and keys, clerical support, monitoring of alarm systems, preparation of clearance forms, and maintenance of security documents and other data in either hard copy or computerized formats.

This role will pay an hourly rate of $17.00

Benefits for Part-Time roles: 401(k) Savings Plan and 401(k) matching.

This position will remain open until October 9, 2026.

Responsibilities

• Provides clerical support to the department, as appropriate to the position, including typing and data entry of contributions and billings; receives and records, etc.
• Operate a multi-line telephone switchboard to answer, screen, and forward calls; provide information regarding events; take messages; and schedule appointments.
• Monitors parking lots using a company vehicle as needed.
• Greet persons entering the establishment, determine the nature and purpose of their visit, and direct or escort them to specific destinations.
• Maintains database records and hardcopy files, including those used to track safety and security data.
• Exercises tact and diplomacy in dealing with sensitive, complex, and confidential personnel issues and employee situations
• Administers the Lost and Found program, including ensuring accuracy of the logbook and proper inventory of items.
• Prepares clear and concise reports, correspondence, and other written materials.
• Coordinates the return of visitor badges.
• Collect, sort, distribute, and prepare mail, messages, and courier deliveries.
• Processes visitor requests for access to the venue.
• Issue card key access and office keys to individuals as appropriate.
• Schedule security meetings, evaluations, and training sessions.
• Prepares and maintains classified documents in either hard copy or computerized formats.
• Create purchase orders and submit them for payment.
• Maintain the front office in an orderly condition.
• Performs miscellaneous job-related duties as assigned.

At times the individual in this role may also function as a security guard, which may include:

• Patrols facility; lock and unlock doors as required; guard property against fire, theft, and damage.
• Observe facilities and equipment for needed maintenance and repairs; recognize and report damage and safety hazards.
• Complete incident report forms in accordance with department standards, including photos where appropriate, documenting damages

Qualifications

Education and Experience:

• High school diploma or GED
• Minimum of 1 year of experience directly related to the duties and responsibilities specified.

Skills and Abilities:

• Knowledge of relevant safety & security procedures and protocols.
• Records maintenance skills.
• Ability to conduct routine administrative paperwork.
• Organizing and coordinating skills.
• Skill in the use of computerized spreadsheets, relational databases, and word processing software.
• Ability to adhere to the highest standards of professionalism, discretion, and confidentiality.
• Solid organizational skills: ability to prioritize multiple tasks; project management skills.
• Ability to represent oneself and the company in a professional manner.
• Versed in proper office/organizational/business etiquette.
• Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, designing forms, and other office procedures and terminology.
• Ability to work unsupervised and to function both independently and as a team.
• Excellent oral, written, and interpersonal skills.

Computer and Technology Skills:

• Demonstrated proficiency with Microsoft Office Suite (MS Word, MS Excel, MS PowerPoint, MS SharePoint, and MS Outlook) and the internet and be familiar with a variety of office equipment.

Certificates, Licenses, and Registrations:

• Possession of or ability to obtain CPR/AED certification.
• Possession of or ability to obtain certification in crowd management training.
• Possession of or ability to obtain a driver's license.