Executive Assistant
Peninsula Community Health Services of Alaska
REPORTS TO: Chief Executive Officer
WORK WEEK: Anticipate 40 hours per week as needed to accomplish tasks
WAGE CLASSIFICATION: Non-exempt
OSHA RISK CLASSIFICATION: Low
The Executive Assistant provides a variety of support (clerical, receptionist, and secretarial) to the Chief Executive Officer, and Board of Directors and leadership, under the direction of the CEO.
ESSENTIAL FUNCTIONS/ROLES & RESPONSIBILITIES OF THE POSITION:
ADMINISTRATIVE :
- Assists in administrative support including but not limited to: general correspondence, answering phones, taking messages, scheduling, copying, filing, purchase requisitions, credit card reconciliation and coordination of ordering supplies.
- Assists the Chief Executive Officer in providing support to activities of the Board of Directors.
- Maintains the records, files and resources of the Board of Directors.
- Supports and coordinates external liaison with local, state and federal organizations, and officials in non-clinical affairs.
- Assists and coordinates business travel arrangements for the Board of Directors and Chief Executive Officer.
- Organizes and maintains corporate and administrative documents, information, and records.
- Files changes with appropriate state and federal agencies related to the Articles of Incorporation, Bylaws, and associated amendments.
- Monitors information and responds where appropriate to information received by PCHS regarding participating in state and federal collaborations, available funding and technical assistance, and management training programs.
- Participates and assists in creating and preparing for special events and projects.
- Consistent attendance and punctuality are required at work events as set by the Chief Executive Officer.
- Daily open, sort, and deliver mail.
- Greet all at admin front desk in a professional manner, ascertain their needs, and follow through with the appropriate action or direction.
- Support/teach staff in the use of office equipment and procedures for scheduling rooms.
- Maintains meeting room calendars and agency wide calendars and assists in updating the Intranet information.
- Coordinates the CEO’s schedule.
- Assists with various projects as assigned.
- Prepares agenda and meeting packets, and provides timely notification to the Board of Directors, Board committees, and to the Directors as directed by the Chief Executive Officer. Also to clinical providers and staff of upcoming weekly trainings/meetings.
- Takes clear and concise minutes and provides timely reporting to the Board of Directors, Board committees and staff management including medical providers and other staff. Must understand Robert’s Rules of Orders and the process of a Board of Directors.
- Maintains electronic and hard copy files of all Board meeting documents in addition to specific Administrative or Clinical meeting documents.
- Maintains presence at administrative front desk as primary contact for all administrative staff, mail, incoming phone calls, etc.
- Schedules and maintains calendar of activities and meetings for the Chief Executive Officer and Board of Directors.
- Organizes meetings, including but not limited to meal preparation, securing venues, posting of agenda, public notices, general timekeeping.
OTHER DUTIES
- Provides high level administrative support to the officers (CEO, CMO, CFO, COO and CCO).
- Conducts policy, program and grant research and literature review and analyzes and summarizes information, providing the information and recommendations to the CEO.
- Assists CEO, CMO, COO, CFO, CCO and other managerial staff in preparing materials needed to ensure adequate implementation and monitoring of HRSA and other state and federal regulatory bodies as required, including maintaining Board quality assurance reports and other monitoring activities.
- Act as a ‘gatekeeper’ for CEO incoming demands.
- Collects, analyzes and prepares administrative reports for CEO and BOD.
- Provide Notary Public services to PCHS.
POSITION REQUIREMENTS:
Education: High School graduation or GED required. Associate’s degree or graduation from vocational school or higher preferred.
License: No license required. Notary Public required after position is accepted.
Experience: 5-10 years Executive or Admin Assistant experience preferred.
- ...Come join our team as an Assistant Manager at Taco Bell in Soldotna! $18.00 - $20.00 (Starting wage, depending on experience and shift worked) Access to DailyPay -- a way to get paid tomorrow for hours worked today! Access our quick application: text DENALI to 85...SuggestedImmediate startShift work
- TRS Healthcare is seeking an experienced Nurse Supervisor Registered Nurse for an exciting Travel Nursing job in Soldotna, AK. Shift: 5x8 hr days Start Date: 07/21/2025 Duration: 13 weeks Pay: $2826.84 / Week TRS Healthcare is seeking a Registered Nurse that is licensed...SuggestedContract workWork aloneRelocation packageShift work
- ...hours per week ~ Shift: 8 hours, days ~ Employment Type: Travel GetMed Staffing is searching for a strong RN Supervisor to assist our traveler-friendly client. A minimum of 1-2 years of experience is required. Traveling with GetMed Staffing offers the unique...SuggestedZero hours contractShift work
- ...as permitted by state law. + Coordinate the distribution of eyewear products to patients according to National Vision guidelines. + Assist with dispensing eyeglasses and contact lens to patients, as permitted by state law. + Perform insertion and removal training of...SuggestedHoliday workSunday
- ...Ensure rooms and services are correctly accounted for within guest statement. Properly accounts for services provided by the hotel. Assists guest with check out payments or charges. Accepts and records vouchers, credit, traveler's checks, and other forms of payment....SuggestedImmediate startHome office
- ...sales through superior customer service by exceeding customer expectations and providing a WOW! Customer Service experience. While assisting customers, the Senior Retail Sales Associate will perform daily assigned duties and remain compliant with company procedures in...Holiday workFull timeTemporary workLocal areaFlexible hoursShift workAfternoon shift
- ...sales through superior customer service by exceeding customer expectations and providing a WOW! Customer Service experience. While assisting customers, the Retail Sales Associate will perform daily assigned duties and remain compliant with company procedures in...Holiday workPart timeFlexible hoursShift workAfternoon shift
$2,825 per week
...- Best in the industry medical, dental, and vision - Weekly pay through direct deposit - Generous referral bonus program - 24/7 support - 401k with employer match - Guaranteed hours - Assistance with travel and planning - Employee discount program - Competitive bonusesWeekly payDaily paidContract workShift work- ...management team. As a member of management, an MIT will be expected to Live The Pledge, deliver WOW! Customer Service, and drive store execution and performance. Under the supervision of the Store Manager, the MIT will maintain an engaged, productive store team through...Full timeTemporary workTraineeshipLocal areaFlexible hoursShift workNight shiftDay shift
- Anders Group is seeking a travel nurse RN Manager, OR - Operating Room for a travel nursing job in Soldotna, Alaska. Job Description & Requirements ~ Specialty: OR - Operating Room ~ Discipline: RN ~ Start Date: 07/21/2025 ~ Duration: 13 weeks ~40 hours per...Shift work
- We want you to help us shape the future of shopping experiences and deliver on our purpose of connecting people with the products and experiences that enrich their lives. Joining Retail Odyssey, an Advantage Solutions company, means joining a network of 65,000 teammates...Hourly pay
- Job Opportunity: RN - Manager\n\nPosition Details\nSpecialty: RN - Manager\nLocation: Soldotna, Alaska\nFacility: OneStaff\nEmployment Type: Temporary\nContract Length: 13 weeks\n\nJob Description\nCoTemporary work
- ...Weekly pay through direct deposit - Generous referral bonus program - 24/7 support - 401k with employer match - Guaranteed hours - Assistance with travel and planning - Employee discount program - Competitive bonuses Keywords: Registered Nurse, RN Manager, travel...Weekly payDaily paidContract workShift work
- Job Opportunity: RN - House Supervisor\n\nPosition Details\nSpecialty: RN - House Supervisor\nLocation: Soldotna, Alaska\nFacility: Cynet\nEmployment Type: Temporary\nContract Length: 13 weeks\n\nJobTemporary work
- Position Summary: Central Peninsula Hospital (CPH) is seeking a strategic and experienced Healthcare Quality Director to lead our organization’s efforts in quality improvement, patient safety, and performance excellence. This role is key to ensuring regulatory compliance...Holiday work
- We want you to help us shape the future of shopping experiences and deliver on our purpose of connecting people with the products and experiences that enrich their lives. Joining Retail Odyssey, an Advantage Solutions company, means joining a network of 65,000 teammates...Hourly pay
- ...pharmacy. + Greets customers and clinic patients, and offers assistance with products and services. + Models and shares customer service... ..., returning, and transferring of merchandise. + Ensures execution of District Manager operational feedback. + Implements store organization...Full timeSeasonal workImmediate startFlexible hoursShift workWeekend workAfternoon shift
- ...and pharmacy. Greets customers and clinic patients, and offers assistance with products and services. Models and shares customer... ...including ordering, stock keeping, and liquidation. Ensures execution of District Manager operational feedback. Implements store organization...Seasonal workFlexible hoursShift workAfternoon shift
- Job Opportunity: RN - House Supervisor\n\nPosition Details\nSpecialty: RN - House Supervisor\nLocation: Soldotna, Alaska\nFacility: Cynet\nEmployment Type: Temporary\nContract Length: 13 weeks\n\nJobTemporary work
- ...ordinances._ _Starbucks Coffee Company is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at_ ****@*****.*** _or (***) ***-****._Holiday workFull timeTemporary workPart timeLocal areaFlexible hoursShift workNight shiftAfternoon shiftEarly shift
- ...range for their role, and compensation decisions are dependent upon the facts and circumstances of each position and candidate._ _The Assistant Store Manager role is overtime eligible, but overtime hours are not guaranteed._ _Starbucks is an Equal Opportunity Employer. All...Holiday workTemporary workLocal area
- This position is eligible for CRITICAL POSITION BONUS equal to $10,000 and relocation assistance of $10,000! Current employees are not eligible for the Critical Position Bonus. ** This is an onsite position ** POSITION SUMMARY: The Applications Services Manager provides...Relocation package
- ...cybersecurity, disaster recovery preparedness, and technology modernization initiatives. Additionally, the DTS leads the development and execution of proactive and reactive infrastructure cybersecurity plans to secure digital assets, including risk management, appropriate...
- ...training plan for each new hire. You're also responsible for scheduling and deploying the Team correctly, addressing performance issues, assisting in the resolution of customer issues and managing the restaurant budget and financial plans. A successful candidate will have...Immediate startShift work
- Travel Nurse RN - Manager, OR - Operating Room - $3,063 per week at Anders Group summary: A Travel Nurse RN Manager specializing in Operating Room (OR) surgical services, providing leadership and nursing care during 8-hour day shifts on a 13-week travel assignment in...Full timeShift workDay shift
Do you want to receive more vacancies?
Subscribe and receive similar vacancies to Executive Assistant. Be the first to apply!