Personal Injury Litigation Assistant

Experienced Personal Injury Litigation Assistant

Andrew Pickett Law, PLLC | High-Performance Litigation Team Are You an Exceptional Litigation Assistant Who Thrives on Organization, Accountability, and Getting Things Done? Andrew Pickett Law is seeking an experienced, highly motivated

Personal Injury Litigation Assistant

who takes pride in exceptional organization, accuracy, efficiency, and client service. We are looking for more than someone who completes administrative tasks. We want a proactive, dependable professional who anticipates needs, takes ownership of responsibilities, and ensures the litigation team operates at the highest level. The ideal candidate is someone who loves being organized, thrives in a fast-paced environment, pays attention to the smallest details, and finds satisfaction in keeping everything running smoothly. You understand that behind every deadline, court filing, and scheduled appointment is a client who is depending on our team.

If you are driven, exceptionally organized, accountable, and passionate about delivering an outstanding client experience, we want to hear from you.

What You'll Do

Litigation Support & Case Coordination Provide comprehensive administrative and procedural support to assigned litigation attorneys and paralegals.

Open and organize new litigation files, ensuring all required documents and information are accurately transferred and maintained.

Proactively monitor assigned tasks, outstanding requests, and upcoming litigation events.

Anticipate the administrative needs of the litigation team and take initiative to keep workflows moving efficiently.

Coordinate with attorneys and paralegals to ensure administrative requirements are completed timely and accurately.

Court Filings, Calendaring & Deadline Management Prepare routine legal correspondence, notices, summonses, and other procedural documents using firm-approved templates.

Electronically file and serve court documents in accordance with applicable rules and firm procedures.

Process incoming pleadings, notices, orders, and other court documents promptly and accurately.

Calendar hearings, depositions, mediations, trial dates, discovery deadlines, and other litigation events.

Monitor litigation calendars and deadline chains, ensuring all applicable dates are accurately entered and communicated.

Coordinate and confirm hearings, depositions, meetings, and other litigation events with clients, attorneys, opposing counsel, and vendors.

Identify potential scheduling conflicts or deadline concerns and escalate them promptly.

Document & Case File Management Maintain accurate, organized, and up-to-date electronic litigation files.

Upload, categorize, and maintain pleadings, discovery, correspondence, court orders, and other case documents.

Maintain litigation document indexes and ensure required information is readily accessible to the legal team.

Coordinate requests for outstanding documents, records, and other materials as directed.

Follow up proactively on outstanding requests to ensure timely receipt.

Assist with the assembly and organization of deposition materials, hearing exhibits, and trial notebooks.

Ensure all completed work and communications are properly documented in the firm's case management system.

Client Communication & Experience Provide exceptional service to clients through professional, compassionate, and responsive communication.

Coordinate client appointments, attorney calls, deposition preparation sessions, and other litigation-related meetings.

Communicate logistical information and scheduling details clearly and timely.

Help clients understand upcoming appointments, required documents, and administrative next steps.

Respond promptly to client inquiries and ensure substantive legal questions are directed to the appropriate attorney or paralegal.

Proactively follow up with clients regarding outstanding documents, appointments, and required information.

Help create a seamless, organized, and supportive experience for every litigation client.

Performance & Accountability Consistently meet expectations for accuracy, responsiveness, timeliness, and task completion.

Take personal ownership of assigned responsibilities and ensure tasks are completed without repeated reminders.

Maintain exceptional attention to detail in court filings, calendaring, and case documentation.

Identify administrative obstacles and take initiative to resolve them.

Communicate proactively with team members regarding deadlines, outstanding items, and potential concerns.

Welcome feedback and continuously look for ways to improve efficiency, organization, and performance

We offer: Competitive compensation based on experience.

Health insurance.

401(k).

Paid holidays and paid time off.

Bonus opportunities.

Opportunities for professional development and career growth.

A collaborative, high-performance work environment.

Position Details Job Type: Full-time, hourly

Work Location: In-person

Schedule: Monday–Friday

Compensation: Starting at $45,000 annually, based on experience

Background Check: Required