House Manager & Family Assistant (with Meal Prep Support)

House Manager & Family Assistant (with Meal Prep Support) Location: Brooklyn, NY 11238 Employment Type: Part-time, 2030 hours per week (20 hours guaranteed) Schedule: 10:00am-4:00pm with some flexibility, 3-4 days per week Compensation: $40$45 per hour Start Date: September 2026 Requirements Maintain a smoke-free environment. Must be authorized to work in the United States. Reliable transportation Fragrance-free Candidates are required to be up to date on recommended vaccinations in line with American Academy of Pediatrics and Centers for Disease Control and Prevention guidelines (including Tdap, MMR, Hepatitis A/B, COVID-19, and annual influenza), subject to applicable legal accommodations. About Our Family We are a busy two-parent household in Brooklyn with two young children. Both parents work in fast-paced fields and bring that same systems-oriented mindset home. We love for our home to feel calm, organized, and ready, but the reality of life with small kids means the logistics have grown beyond what we can manage on our own. We already have a wonderful nanny who handles weekday childcare, so this role is not about the kids directly it's about everything else that keeps a household humming. In other contexts, we've been lucky enough to work with people who are proactive, self-directed, and genuinely invested in what they do, and that's the energy we're hoping to find in this role. We're an intentional family who genuinely loves creating a warm and well-run home we just don't have the hours in the day to do it all. Mornings move fast, evenings are anchored by dinner and bedtime routines, so the in-between hours are where we need the most support. If you're someone who notices what needs to be done without being asked and takes pride in the details that make a home feel taken care of, you're the perfect fit for us! Who You Are / What We're Looking For The ideal candidate is sharp, self-directed, and thrives not because of a daily task list, but because of their sense of efficiency. You understand what a household needs to run clean clothes, stocked fridge, prepped food, tidy space and you manage those systems proactively rather than waiting to be asked. You think in both the big picture and the details. When something comes up that you don't know how to handle, you figure out what you need to know and come back with a proposed plan. You bring solutions when problems arise. You're comfortable being part of a home with young children without being the primary caregiver you can hold down the fort in a pinch and can easily build rapport with kids, but you're not here to provide direct childcare. You're organized, even-keeled, warm, and logical. You read the room well and know how to prioritize. No task is too big or too small, and you take real pride in your work. We appreciate professionalism, but want someone who feels comfortable in our home, understands our dynamic, and can work independently while still staying connected to what we need. We hope to build a long-term relationship with our house manager that can grow and evolve with our family over time. Key Responsibilities Household Organization & Maintenance Create and maintain household organization systems Perform daily resets and prep the home for the bi-weekly cleaners Light tidying: dishes, surfaces, vacuum high-traffic areas Seasonal swaps (clothing, decor, bedding) Prepare and coordinate donation drop-offs Support event, holiday, and guest prep Unpack from travel as needed Water indoor plants Handle routine maintenance tasks: batteries, light bulbs, smoke detectors Meal Planning & Prep Plan and prepare 34 breakfasts, lunches, and dinners per week Prep fresh fruits and vegetables for snacks Grocery shopping/ordering and unpacking Follow dietary needs/preferences (healthy) Kitchen clean-up and maintenance Laundry & Linen Care Wash, fold, and organize all family laundry and linens Special garment care as needed Manage linen rotation Maintain tidy and well-stocked laundry area Inventory & Errands Restock pantry/fridge household supplies on an ongoing basis Manage running household supply lists Manage household orders and subscriptions (Amazon, Costco, Target, etc.) Handle returns and gift shopping as needed Process mail and packages including breaking down boxes Deep Cleaning & Special Projects Oversee or perform occasional deep cleans: fridge, oven, washing machine, dishwasher Refresh and maintain the entryway Tackle organizational projects such as pantry and closet spaces Vendor & Property Oversight Oversee cleaners and contractors as needed Research and coordinate repairs and vendor quotes as needed Light cleaning and management of outdoor spaces Family Support & Child Assistance Prep bags/backpacks for family outings as needed Handle kid-related errands as they come up Occasionally provide pick-ups/drop-offs, light supervision, or serve as backup childcare on rare occasions Administrative & Personal Assistant Support Awareness of family calendar (including household schedules) Receipt/budget tracking for expenses incurred as house manager How to Apply Please submit a short intro letter, an updated resume, and 3 professional references with contact information. 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