Financial Controller (Greater Tampa Bay Area)

Controller

Location : Lutz, FL (On Site)

Salary : $120K-$140K DOE

Overview

We are seeking a hands-on Controller to lead accounting, administrative, and compliance functions for a growing group of five operating companies in Low Voltage, Construction Infrastructure, VOIP, and related business lines.

This role serves as the senior accounting leader responsible for financial reporting, accounting operations, job costing, payroll administration, compliance, internal controls, and the overall integrity of financial records across multiple entities. The Controller will partner closely with leadership and operations to ensure accurate reporting, maintain strong accounting processes, and support the organization's continued growth.

The ideal candidate is willing to roll up their sleeves and manage accounting operations, billing, collections, payroll, job costing, compliance, and financial reporting while developing and leading the accounting team.

Local Tampa Bay candidates only. Background checks, employment verification, and professional reference checks will be conducted. Credit Report will be pulled for this position.

Key Responsibilities

Accounts Receivable, AIA Billing & Collections

• Oversee all customer billing activities, including AIA billings, progress billings, milestone billings, recurring service billings, and time-and-material invoices.
• Prepare and submit monthly billing packages in accordance with contract requirements.
• Review contract values, schedules of values, approved change orders, and project status to ensure accurate billing.
• Monitor accounts receivable aging reports and collection activities.
• Follow up on past-due accounts and resolve billing disputes.
• Work closely with project managers and customers to improve collections and accelerate cash flow.
• Maintain accurate customer records and support documentation.
• Manage LevelSet for Notice to Owner requirements on multi-state projects.

Construction Accounting, Revenue Recognition & WIP Reporting

• Review and oversee accounting for 100+ active projects across multiple operating entities.
• Ensure accurate allocation of labor, materials, subcontractors, equipment, and overhead costs.
• Prepare and maintain monthly Work-in-Progress (WIP) schedules.
• Manage percentage-of-completion revenue recognition.
• Maintain accurate project accounting records and supporting documentation.
• Partner with Operations and Project Managers to ensure project costs are recorded accurately and timely.
• Participate in project review meetings to discuss project status, billing, collections, and accounting matters.
• Support accurate financial reporting for complex construction and low-voltage projects.

Accounts Payable & Vendor Management

• Review and process vendor invoices.
• Manage vendor payment schedules and cash requirements.
• Maintain vendor records, W-9s, insurance certificates, and compliance documentation.
• Complete vendor applications and onboarding packages.
• Monitor purchasing activity and spending controls.
• Maintain positive vendor relationships while supporting responsible cash management.
• Upload scheduled payments into cash management applications for approval.

Contracts & Subcontractor Administration

• Review customer contracts and subcontractor agreements.
• Track subcontractor insurance certificates, licenses, W-9s, and compliance requirements.
• Monitor lien waivers and support contract documentation.
• Assist with federally funded project compliance requirements and reporting.
• Maintain contract files, change orders, and supporting documentation.
• Ensure subcontractor compliance requirements are met before payments are released.

Payroll & Human Resources Administration

• Oversee payroll for 65+ employees, including hourly employees and per diem processing.
• Prepare and submit certified payroll reports to multiple agencies.
• Oversee coordination of background checks, offer letters, onboarding, and new hire processing.
• Assist with hiring and termination processes for multi-state employees.
• Support employee relations and HR compliance activities.
• Upload payroll funding requirements into cash management applications.
• Coordinate annual employee benefits renewals and insurance reviews.
• Oversee workers' compensation administration and claims coordination.

Customer & Vendor Compliance Administration

• Complete customer onboarding packages.
• Complete vendor setup requirements.
• Maintain customer compliance documentation.
• Track certificates of insurance, W-9s, licenses, banking information, and supporting documentation required by customers.
• Maintain current documentation for customers, vendors, and subcontractors.

Insurance & Risk Management

• Manage General Liability, Auto, Umbrella, and related insurance programs.
• Obtain competitive quotes and assist with policy renewals.
• Coordinate certificates of insurance and policy compliance.
• Manage insurance claims and carrier communications.
• Ensure insurance requirements are met for customers, contracts, and subcontractors.

Cash Management & Banking

• Prepare weekly cash position reports for multiple entities.
• Coordinate vendor payments and cash planning.
• Reconcile and review company credit card activity for over 60 employees.
• Review and dispute unauthorized or incorrect credit card charges.
• Manage user administration within the RAMP platform (creation, increases, terminations).

General Accounting & Financial Reporting

• Lead all accounting operations for five entities within QuickBooks Online.
• Maintain the general ledger and chart of accounts.
• Review and approve journal entries and account reconciliations.
• Reconcile bank accounts, credit cards, and balance sheet accounts.
• Manage monthly, quarterly, and year-end close processes.
• Prepare monthly financial statements and supporting schedules.
• Maintain accounting policies, procedures, and internal controls.
• Coordinate with external CPAs, tax professionals, and auditors.
• Maintain accurate accounting records and supporting documentation.
• Ensure compliance with GAAP and company accounting standards.

Intercompany Accounting

• Record and reconcile intercompany transactions among five operating entities.
• Prepare monthly intercompany allocations and adjusting entries.
• Reconcile due-to and due-from accounts.
• Ensure proper allocation of shared expenses and overhead costs.
• Maintain accurate multi-entity financial records.

Accounting Team Leadership

• Lead, mentor, and develop accounting and administrative team members.
• Establish performance expectations and accountability standards.
• Review staff work product for completeness and accuracy.
• Develop and document accounting policies and standard operating procedures.
• Identify opportunities for process improvement, automation, and efficiency.
• Assist leadership with departmental planning and resource allocation.

Operations Support

• Support accounting system improvements and process enhancement initiatives.
• Assist with special projects and company integration efforts.
• Serve as a professional resource for employees, customers, vendors, and subcontractors.
• Support continuous improvement of accounting, compliance, and administrative processes.

Qualifications

• Bachelor's Degree in Accounting ( Required )
• Minimum 7 years of progressive accounting experience
• Construction or service contracting accounting experience ( Preferred )
• Experience supervising accounting personnel ( Required )
• Experience managing accounting functions for multiple entities
• Minimum 7 years with QuickBooks Online ( Preferred )

Required - Hands-on Experience With:

• AIA Billing - Monthly Contract Billing
• Accounts Receivable & Collections
• Accounts Payable
• Job Cost Accounting
• Complex Project Accounting
• Work-in-Progress (WIP) Reporting
• Percentage-of-Completion Revenue Recognition
• Certified Payroll Reporting
• Construction Contracts
• Subcontractor Agreements
• Payroll Administration
• Human Resources Administration
• Intercompany Accounting
• Insurance Administration
• Multi-State Compliance
• Internal Controls
• Financial Statement Preparation

Technical Skills

• Advanced Microsoft Excel skills required
• Strong proficiency with:
• Pivot Tables
• VLOOKUPs and XLOOKUPs
• SUMIFS
• Financial statement preparation
• Account reconciliations
• Job cost accounting
• WIP reporting
• Revenue recognition schedules
• Multi-entity accounting
• General ledger analysis
• Accounting process documentation

Preferred

• Experience with federally funded contracts.
• Exper]]>