Attendance Clerk

Attendance Clerk Secondary

Salary: $117.60 - $144.32 (daily rate) Days: 226 (8 hrs per day)

Minimum Qualifications:

• High School Diploma, GED or higher degree
• Two years clerical experience (preferably in a public school environment)

Special Knowledge/Skills:

• Proficient clerical and computer skills
• Knowledge in software programs for student attendance, demographics and reporting
• Excellent people skills
• Ability to communicate effectively (orally and written) in English and Spanish preferred
• Ability to meet established deadlines

Primary Purpose:

Under direct supervision, maintain accurate attendance records for the campus, generate student attendance reports and perform data entry in attendance, reported in Public Education Information Management System (PEIMS) data.

Performance Responsibilities and Duties:

• Collect and enter PEIMS data into established database and verify accuracy according to established procedures.
• Prepare and print reports, including daily summary reports, class roster reports, Average Daily Attendance reports, teacher verification reports, recorded and unrecorded reports.
• Maintain physical and computerized records, including annual student attendance folders. Maintain a district standardized filing system to include notes supporting absences, activity logs, testing rosters, and other daily auditable forms that need to be readily available for review.
• Perform accurate student accounting and reconciling student membership throughout the school year to include preparing complete student data and teacher reports for internal review and external auditing.
• Assist and educate parents, students, and faculty with questions regarding student attendance.
• Communicate with parents to ascertain reasons for student absences.
• Maintain a log of students who leave campus for various reasons during the school day.
• Verifies student absences by contacting parents, teachers, and other approved methods.
• Collects all records and/or required documentation pertaining to the student attendance in accordance with district/state policy.
• Maintains PEIMS data in the student information system.
• Notifies the appropriate district personnel of any changes to enrollment or special circumstance that affects the students' attendance and ability to be present in school.
• Ensures compliance with all laws and regulations pertaining to student attendance accounting, and maintains accurate coding in the student information system.
• Reports attendance problems and teachers failing to post attendance to the appropriate district personnel.
• Processes attendance warning letters to parent/guardians, initiates truancy measures for students who have excessive unexcused absences.
• Assist in campus office as needed.
• Maintains a professional level of confidentiality concerning personnel and students.
• Upholds and adheres to safety rules and policies of the CISD safety program.
• Supports the goals and objectives of the school district and follows all district policies.
• Demonstrates the ability to attend work on a regular and routine basis to avoid disruption to district operations.
• Performs any other duties as assigned by the appropriate supervisor.

Equipment Used:

Uses copier, calculator, computer, typewriter, printer, etc.

Working Conditions:

Reading; ability to communicate effectively (orally and written); Repetitive hand motion; prolonged use of computer terminal; Maintain emotional control under stress

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

Terms of Employment:

Work year established by the Superintendent; Salary according to schedule adopted annually.

Evaluation:

Job performance will be evaluated annually as per district policies and procedures