Administrative Assistant

Administrative Assistant

This position is located in the Environmental Complaints and Local Services Division - Complaints, Spills, and Emergency Response Section in Oklahoma City.

All applicants must be able to pass a background check and must be able to legally work within the United States. DEQ does not allow sponsorship for those on a H1B visa. This position requires in-office work Monday - Friday. There is no remote work allowed.

Application Requirements: All applicants must upload a resume, references and transcript (if applicable) to be considered for this position.

Basic Purpose

This position is a primary enforcement officer for the division. The general functions and responsibilities of this position are as follows:

• Administer, process, monitor, and update enforcement and collections cases.
• Answer the complaints hotline.
• Fulfill records requests.
• Assist with division and agency Emergency Response efforts and programs.

Typical Functions

Administer, process, monitor, and update enforcement cases.

Review Enforcement information and draft legal documents.

Ensure all supporting documentation and information is consistent.

Drafts should be technically, legally, and grammatically sound. Work with managers, attorneys, and other legal staff to make recommended changes to enforcement documents before finalization.

Handle correspondence with complainants and responsible parties as enforcement proceeds.

Mail, file, and distribute enforcement documents and track receipt notifications and certificates of delivery.

Provide reports

Enter updates into appropriate databases.

Update procedures.

Administer, process, monitor, and maintain collections.

Ensure database is current with enforcement case fees and fines information.

Ensure new collection accounts are added to the Oklahoma Tax Commission (OTC) Warrant Intercept process and monitor funds releases from OTC for payment.

Provide reports.

Mail all invoices, letters, collection letters, and other documentation, as required.

Track all payment plans and ensure accounts stay current.

Update procedures.

Answer the complaints hotline.

Answer the complaints phone, as needed.

Responsible for your intakes and data entry of complete complaint information.

Obtain complaint information from citizens in a courteous and helpful manner.

Use Google Earth, DEQ's GIS data viewer, or other software to determine physical location of complaint and update records.

Assist in updating procedures.

Fulfill records requests and provide documentation to requesters.

Search all historical complaint records when a request is received.

Provide requested information to requestors.

Assist in updating procedures.

Assist with division and agency Emergency Response efforts and programs.

Enter assigned data and updates into appropriate databases.

Provide reports to Division and Agency managers, as needed.

Assist in updating procedures.

Education and Experience

Level I - bachelor's degree or four years of technical clerical, administrative, secretarial, or general office work; or an equivalent combination of education and experience.

Benefits

• Generous leave including 15 days of vacation, 15 days of sick leave and 11 paid holidays annually.

• A comprehensive Benefit Package with a generous benefit allowance to offset the cost of insurance premiums for employees and their eligible dependents.

Not all applicants will receive an interview. If you are selected to be interviewed, you will be notified by email.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

State of Oklahoma