Warehouse Coordinator

Overview

Company Summary

MasTec Utility Services delivers critical infrastructure construction and engineering services for power delivery, gas, and water customers, specializing in overhead and underground electric distribution for power delivery systems, gas distribution construction for gas systems, and turnkey solutions for a variety of water, sewer, and civil infrastructure projects. Backed by the strength of decades of experience, unrivaled industry skills, and a deep commitment to core values, MUS delivers safe, innovative, and environmentally responsible services that provide extraordinary value to clients.

MasTec Utility Services is a purpose-driven company. Our core values guide our strategy, performance, and culture. We believe in maintaining an environment where team members can make an impact, grow, and thrive. A place where they find meaning and purpose in doing the important work of ensuring communities have the vital energy, light, and communications to prosper. Our culture is inclusive and welcoming. Our teams are empowered with abundant training, tools, and opportunities to follow their curiosity and ambitions. Everyone has an equal chance to advance. Everyone is supported, respected, and challenged to be their best. We're always looking for talented and dedicated people to join us and love where they work.

MasTec Utility Services is a proud subsidiary of MasTec (NYSE: MTZ), a Fortune 500 Company ranked by Energy News-Record as one of the leading contractors in the country. MUS is part of the MasTec Power Delivery segment. We are certified as a minority-controlled company by the National Minority Suppliers Development Council (NMSDC). Our rich diversity of people and ideas makes us a stronger, more innovative organization.

Job Summary

The Warehouse Coordinator is responsible for ensuring each crew and/or jobsite is set up with the appropriate company, government, and customer documents as well as safety equipment, small tools, equipment, and traffic control items. This position assures warehouse operations run effectively and efficiently, assisting field and safety personnel in maintaining a safe work environment as well as assisting with training and job site safety audits. This position supports field operations and works with other team members, customers, the public, vendors, senior management, and personnel from all departments.


Responsibilities

• Ensure each crew, project, and/or jobsite is set up with appropriate documents, including customer and government required documents, safety and audit guideline trainings, safety equipment, traffic control items, job supplies, small equipment, and small tools.
• Accountable for the safe maintenance, availability, and distribution of equipment used by field operations, including safety equipment.
• Maintain crew tracking information ensuring accurate listings on location of equipment and personnel.
• Receive 'pre-job' pictures and file accordingly for needed reference.
• Maintain and process Safety Board documentation, including fire extinguisher maintenance logs/documentation, 'Tool Box Talks' documentation, and heavy truck daily vehicle inspection reports and fuel trip logs for intrastate and interstate travel.
• Perform monthly inspections on gascopes.
• Assist field operations personnel by informing PA One Call of upcoming jobs to ensure site properly marked for all utilities.
• Serve as backup role in Equipment Manager's absence.
• Interact with mechanics and may allocate mechanics to projects accordingly.
• Maintain sole responsibility for Directional Drill inventory, including maintaining inventory data in JDE.
• Work with Accounting staff on monthly basis in the audit process related to the inventory.
• Facilitate scheduling for truck drivers as well as obtains and maintains heavy equipment permits.
• Receive and complete accident/incident reports from the jobsite(s) and forward the documentation to Safety personnel.
• Deal directly with customers and vendors.
• Perform maintenance duties for the office location, warehouse, and shop.
• Assume lead role in pre-employment and random drug testing processes.
• Ensure Employment Application paperwork and New Employee Orientation (NEO) paperwork is completed and processed in a timely manner.
• Take lead role in ensuring new hires participate in New Employee Orientation.
• Safety Training, including instructional videos, paperwork, and testing. Perform other duties as required and/or assigned.

Qualifications

• High School Diploma, or equivalent.
• 3 years of experience.
• Strong project/time management skills.
• Strong computer and data entry skills.
• Good written and verbal communication skills.
• Strong interpersonal skills for interacting with team members and customers.
• Ability to solve problems.
• Ability to work independently or with others on the team.
• Ability to be organized, detail oriented, and multi-task.
• Ability to maintain high levels of confidentiality and professionalism.

Preferred

• 5 or more years of construction and/or utility experience.

Physical Demands and Work Environment


This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, copiers, and scanners.


The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of the job. This position is primarily sedentary, with some filing or lifting required. Must be able to bend and lift and carry up to 50 pounds.


Please note this job description is not designed to cover or contain a comprehensive list of activities, duties, or responsibilities that are required of the employee for this job. The Company reserves the right to revise or change the job duties as the need arises. Management reserves the right to change the description, duties, or work schedules to accommodate individuals with disabilities.


Benefits available include Medical, Dental, Vision, Disability and Life insurance, a 401k plan and Employee Stock Purchase plan. MasTec is a publicly traded company MTZ (NYSE).


Equal Employment Opportunity:


The Company's policy is not to unlawfully discriminate against any applicant or employee based on race, color, national origin, ethnicity, sex, gender, sexual orientation, religion, marital status, age, disability, genetic information, veteran status, or any other basis protected by applicable law and EEOC regulations. The Company also prohibits harassment of applicants or employees based on any of these protected categories.