Payroll Coordinator

Payroll Coordinator

Vivo Infusion is seeking a Payroll Coordinator based in our Grand Rapids, MI or Denver, CO office. This is a hybrid role. The Payroll Coordinator's primary responsibility is the timely, compliant, and accurate administration of payroll including off cycle and PEO payroll processing. This individual supports various initiatives and projects specific to Payroll and HRIS including but not limited to bonus administration, HRIS support, reporting, auditing, training, and other responsibilities as assigned. This role is valuable to the Human Resources team and shall serve as an advocate for all HR and Payroll related projects and initiatives.

The ideal candidate will be proactive, aligned to organizational needs, goal-oriented, and enjoy challenges. This person should be able to work both independently and within a team environment, fostering all relationships. Someone who demonstrates servant leadership and is committed to culture and engagement will be well suited for this opportunity.

Compensation: Pay Range: $27.00 - $30.50 / hr. 5% Annual bonus potential Private Equity for the Greater Good - Company-wide Employee Ownership Program

Benefits Offered: Medical, Dental, Life, Vision Option for HSA includes Employer Contribution - $500 for Individual plans/ $700 for family plans 401K with Match up to 4% PTO: Accrual of about 4.5 weeks/ year PTO Donation Program PTO rollover up to 80 hours/year and buy back program for unused PTO. Wellness Reimbursement Program - $90/Quarter Tuition Assistance Program Employee Referral Bonus Program Employee Assistance Program - Employer-paid Short & Long-term disability - Employer-paid & More

Reports To: Director of HRIS and Payroll Employment Type, Schedule, & FLSA Status: Full-Time Monday-Friday | 8:00am-5:00pm Non-Exempt

Location: This is a hybrid position in which the individual in this role will report to their local corporate office, a minimum of 3 days each week. Colorado: 1726 Cole Blvd, Lakewood, CO 80401 Michigan: 3230 Eagle Park DR NE, Grand Rapids, MI 49525

Primary Role Responsibilities: Payroll Administration and HRIS Support: Serve as a main administrator of payroll processing (regular, off cycles, and PEO) Administer time & labor in HRIS ensuring ease of use and accuracy Support quarterly & annual bonus calculations and related payroll processing Set up new hire PTO and applicable Sick time accrual policies Undertakes cost center administration Process new hire onboarding ensuring I-9 compliance using E-Verify Support ad-hoc reporting for HR, Finance, and other departments as needed Support regular audits including but not limited to 401k and workers' compensation Conduct trainings related to payroll & HRIS projects for employees and leadership Efficiently process tax/garnishment requests and correspondence Process verification of employment requests timely and confidentially Works with HRIS/LMS vendors to resolve system questions or issues Facilitate communication for year-end reminders to employees Serve as a main point of contact for employees with payroll, HRIS, and LMS questions or concerns Ensure compliance with federal, state, and local employment laws and regulations, and recommend best practices

Benefits Administration: Audit and process contributions, deductions, time off pay for employees going on leave. Document notes for payroll processing Audits deductions from open enrollment ensuring accuracy for payroll Prepares regular reporting requests relating to leave and other accommodation requests from benefits team

Secondary Role Responsibilities:

• Administer new hire HR training via dedicated LMS
• Support new hire orientation and introduction to HRIS platform
• Support all HR initiatives, programs and special projects.
• Follow all safety and security guidelines to properly safeguard member and organization assets.
• Perform other duties as assigned.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. 1-3 years experience with payroll within an HR/Finance team. Payroll or HR certifications a plus. Experience with Paylocity is a Preferred Demonstrated ability to handle confidential and sensitive information and ability to collaborate in fast-paced environments across diverse geographies. Commitment to accuracy, eye for detail, energetic and driven to achieve results. Experience working directly with vendor providers, and across departments/teams. Can-do attitude with a desire to continue learning and growing. Experience within Private Equity or healthcare environments a plus.

Work Environment and Physical Demands: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Local travel up to 10% of the time; additional overnight travel up to 10% of the time. The noise level in the work environment is usually low to moderate. The employee is frequently required to sit and infrequently required to stand, lift and/or move up to 20 pounds. While performing the duties of this job, the employee is required to sit, stand, walk and talk, climb stairs, and hear. Requires excellent visual dexterity and manual dexterity.

Who we are at Vivo Infusion: The Vivo Infusion team is focused on providing patients with the highest quality of care in a comfortable, safe, and convenient setting! Vivo is a national company with locations in 15 states, providing opportunities for growth and advancement as well as competitive benefits that support what matters most to you. Our highly trained medical professionals are dedicated to delivering a safe, comfortable, and affordable solution for our patients. We offer an array of advanced therapeutics and provide personalized, care for every patient. Vivo Infusion has received The Gold Seal of Approval from The Joint Commission. The Joint Commission Gold Seal of Approval is a nationally recognized distinction voluntarily earned by a select set of healthcare providers. An organization that achieves The Gold Seal of Approval shows its commitment to holding itself accountable to a high bar for quality and safety for those they serve.