Sr Administrative Assistant

About the Role: As a CBRE Sr. Administrative Assistant, you will provide administrative support to the U.S. Healthcare Capital Markets team. The Sr. Administrative Assistant serves as an operational partner, managing executive calendars, coordinating travel arrangements, supporting team initiatives and investment deal logistics. The ideal candidate brings organizational excellence, proactive problem solving, and the ability to manage competing priorities with professionalism. What You’ll Do: Perform administrative duties including conducting research, updating databases, and preparing collateral materials. Manage executive email inbox and communications. Respond to difficult inquiries and provide information. Maintain confidentiality and discretion of all inquiries and information. Type, format, and produce documents such as proposals, presentations, correspondence, and standard reports. Draft confidentiality agreements, non-disclosure agreements, and other documents with support of in-house legal counsel. Establish and maintain record keeping and filing systems. Manage Microsoft Teams and OneNote repositories for team collaboration. Maintain and update Salesforce (Connector Pro) records and client relationship data. Maintain and optimize executive calendar. Schedule appointments and meetings internally and externally with clients and coordinate complex time management. Coordinate travel arrangements including flights, hotels, group transportation, conference registration and events, and itinerary management. Coordinate and support team & client meetings and events, including scheduling, materials preparation, and follow-up. Coordinate with external partners. Organize speaking engagements and presentation logistics. Process and submit expense reports and handle year-end reconciliation of team’s expense budget. Support deal coordination and transaction-related administrative tasks; including document management and timelines for investment transactions. Recognize and solve typical and atypical problems that can occur in own work area without supervisory approval. Evaluate and select solutions from established options. Impact team through the quality of the services or information provided. Follow standardized procedures and practices and receive regular but moderate supervision and guidance. #J-18808-Ljbffr CBRE