Administrative Support

Administrative Support (SOR-102)
ID:
SOR-102
Location:
Corvallis
Program:
SEE

Wage/Hr:
$16.20
Hours/Week:
32-40
Minimum Age:
55

Being Age 55 or Older is Good for The Environment! The Senior Environmental Employment (SEE) Program offers unique opportunities in Scientific, Technical, and Administrative / Office support for individuals age 55 and over to support the Environmental Protection Agency (EPA) through a grant administered program through National Experienced Workforce Solutions ( NEW Solutions). This is a unique program where your talents, expertise and experience will truly be valued. You'll be working side-by-side with EPA staff that are doing important work every day. Benefits: Paid Health Insurance Premium if working 60+ hours in a 2 week pay period, Paid Accrued Vacation, Paid Accrued Sick Time, Eleven Paid Federal Holidays, One Individual Holiday, and optional Vision and Dental Insurance available. This position does require a background check prior to onboarding. Must be a United States Citizen to be eligible for this position. Local applicants only. Must live within commutable distance to the Corvallis, Oregon EPA office.

Qualifications:

Minimum of 5 year(s) of experience in Administrative Support OR AA Degree in Administration, Science

• Experience required with Windows, MS Word, MS Excel, MS SharePoint, MS Teams
• Microsoft Suite (Word, Excel, SharePoint, Teams)

Duties:

Provide administrative support to laboratory staff and manager, including assistance with acquisition management, inventory management, facility support, R9/PESD facility coordination, SharePoint site maintenance and mail and shipping support

• Assist with Region 9 acquisition process.i. Organizing and consolidating purchase requests. Assisting with purchase documentation and record keeping.ii. Maintaining vendor information and updated 889 certs. 25%
• Facility support and coordination. i. Answer calls to our R9 Lab's main phone line, check for messages and distribute appropriately. ii. Arrange guest WIFI access for guests.iii. Assist with facility related activities like updating phone rosters, door signage, and facility requests. iv. Coordinate Region 9 cooperation with greater ORD-PESD on issues like outreach programs, Step it Up, Feds Feed Families, potlucks, etc. 25%
• Assist the Region 9 Laboratory Director and staff with preparing, reviewing, updating, and archiving documents. Evaluate systems and develop strategies for streamlining operations. i. Assist with development and maintenance of R9 Lab SharePoint site.ii. Keep minutes of weekly meetings and update to SharePoint. 25%
• Inventory Maintenance - Perform periodic inventory control checks to ensure compliance with established procedures. Assist EPA property custodial office in controlling all Region 9 Laboratory property.i. Assisting with custodial officer duties, gathering equipment information and inputting into the Sunflower database.ii. Assisting with updating VERTERE, our chemical inventory database. 20%
• Mail and shipping assistance.i. Check on mail and deliver packages.ii. Create UPS labels for shipment out of and into the lab. 5%

Other:

• Training on Teams, VERTERE, Sunflower
• Physical requirements: Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

NEW Solutions is committed to promoting equal opportunity and to an environment free from discrimination and harassment in any form administering Experienced Worker Programs under cooperative agreements with federal agencies. It is NEW Solutions' policy to comply with all applicable laws that provide equal opportunity and to prohibit unlawful discrimination in enrolling participants in the federal programs.