Facilities and Materials Manager

Job Description

Job Description

Facilities and Materials Manager

Pay Range: $115,000 - $135,000

Location: Sterling, Virginia

Work Model: In-person

Employment Type: Full-time

Reports To: Director of Pharmacy (PIC)

About Akina Pharmacy

Akina Pharmacy is a nationally-accredited specialty compounding pharmacy on a mission to enrich lives through compounded medicine. Since 2012, we've partnered with prescribers and patients across the United States to deliver expertly compounded sterile and non-sterile medications when off-the-shelf solutions fall short. We call it the Chemistry of Care™: precision and compassion working together.

Our fast-growing team is guided by an ambitious vision, core values, and a high-performance environment built on clear communication, pragmatic decision-making, and accountability. We hold ourselves to the highest standards. In the pharmacy, that means PCAB accreditation and LegitScript certification. With our people, it means empowering them through continuous growth and support. If you're driven by a passion for meaningful impact and want to be part of a vibrant, people-first team where your contribution genuinely matters, we'd love to meet you.

Our Core Values

1. Excellence Always: We hold ourselves to a high standard and continually push it higher. We bring that standard to everything we do—big or small, seen or unseen—and carry it across the finish line. Our relentless determination to be the best is reflected in the way we work, the details we refuse to overlook, and the results we deliver. This is how we earn the trust of our patients, providers, and each other.

1. Called To Serve: We act for the greater good, putting what is best for the company, our team, and our customers ahead of personal comfort or gain. We go the extra mile for others. Serving this way connects us to a purpose greater than ourselves: Enriching Lives. It gives deeper meaning to our work, and it’s why Akina exists.

1. Total Ownership: We take full responsibility for our work, decisions, and results. We don't wait for permission or instructions; we initiate and drive outcomes. When faced with setbacks or challenges, we stay focused on what is within our control and respond with solutions and action. That level of ownership means people can count on us through thick or thin, and gives us the power to take meaningful action as a unified team toward achieving our shared mission.

1. Open and Honest: We listen and seek to understand feedback, new ideas, and perspectives that challenge our own. We speak the truth directly and clearly, hiding nothing and removing all politics from our communication. By choosing vulnerability and transparency over comfort, we make each other better and build the deep trust required to engage in healthy conflict, stay aligned, and solve hard problems.
   
   

About the Role

The Facilities & Materials Manager leads the warehouse, purchasing, receiving, inventory, and facilities functions to consistently and reliably support pharmacy operations.

This role is accountable for driving and leading the performance Of the Facilities and Materials Management (FMM) team, material availability, vendor and contract management, inventory and warehouse operations, and facility and equipment readiness. The Manager establishes priorities, allocates resources, monitors departmental performance. and provides direction and approval for significant vendor, facility, equipment, and process decisions.

This position requires strong leadership skills, operational judgment, data-driven decision-making, and the ability to maintain reliable, compliant operations in a fast-paced environment. Key Responsibilities 

1. Leadership + Management = Accountability
   1. Leads using the 5 leadership practices of giving clear direction, providing the necessary resources for success, letting go of the vine via effective delegation and coaching, acting for the greater good, and taking clarity breaks to create space for strategic thinking. 
   2. Manages using the 5 management practices of keeping expectations clear (responsibilities, metrics, goals), open communication via frequent check-ins, holding consistent and effective meetings, promptly addressing issues head-on, and recognizing and rewarding positive behaviors.
   3. Oversees departmental training content to ensure it reflects current procedures and operational requirements, and holds team members accountable for completing required training and competencies by established deadlines.

1. Materials Planning and Supply Continuity
   1. Sets stocking and sourcing strategies, par levels, and safety-stock requirements for APIs, Components, and supplies based on demand, lead time, cost, and supply risk.
   2. Reviews consumption, backorder, expiration, and spend trends to identify risk and directs changes to par levels, Order quantities, sourcing and purchasing practices, and resourcing.
   3. Establishes contingency plans for critical materials and significant supply interruptions.

1. Vendor, Contract, & Supplier Performance
   1. Establishes performance expectations and sourcing standards for suppliers and service providers supporting materials, facilities, equipment, and operational services.
   2. Evaluates incumbent vendor pricing. reliability. service levels, and risk and decides when corrective action, renegotiation, replacement, or additional sourcing is required.
   3. Approves contract and commercial decisions within established authority and partners with Quality & Regulatory Compliance on vendor qualification requirements.

1. Inventory Control Warehouse Operations 
   1. Designs inventory controls and material-flow processes from receipt through storage, internal distribution, use, reconciliation, and disposition.
   2. Sets requirements for traceability, FIFO/FEFO, storage conditions, and warehouse layout and space utilization.
   3. Uses inventory accuracy. loss. and capacity data to identify recurring gaps, anticipates future warehouse capacity and material-handling needs, and directs corrective improvements.

1. Facilities, Equipment, & Operational Infrastructure 
   1. Sets the maintenance and service strategy for facilities, utilities, equipment, and warehouse infrastructure based on criticality, reliability, compliance, operational readiness, business continuity. and cost.
   2. Prioritizes facility improvements. major repairs, replacements. and infrastructure investments to support current operations and future growth and decides Which move forward and when.
   3. Approves and resources equipment qualification, validation, and certification activities coordinated by the Lead in partnership with Quality & Regulatory Compliance.

Key Metrics

• 100% of required 1:1s, performance reviews, coaching, and performance-management actions completed and documented by established deadlines.
• ≥99% availability of critical stocked materials
• ≥99% physical-to-system inventory accuracy.
• ≥95% of scheduled PM activities completed by due date; 100% of overdue critical to PM appropriately escalated
• 100% of significant supply, facility. equipment, safety, or compliance risks assigned to an owner/action plan Within established escalation expectations.

How Akina Commits to Supporting You

• Giving clear directions and expectations
• Ensures you have access to the necessary tools
• Delegates appropriately
• Holds effective meetings
• Meets one-on-one with you quarterly or more, if needed
• Rewards and recognizes your performance

About YouQualifications & Experience

• 3+ years Of experience in materials management. purchasing. inventory. warehouse operations. facilities, or related operations, including at least I year Of supervisory or management experience.
• Demonstrated experience managing people, priorities, workflows, and measurable operational outcomes.
• Working knowledge of purchasing, inventory control, receiving, warehousing, material flow, and supply continuity. 
• Experience managing vendors, service providers, pricing, contracts, or service agreements.
• Working knowledge Of preventative maintenance. facility services, equipment support, and vendor coordination.
• Proficiency with Microsoft Office and experience using inventory, warehouse, purchasing, maintenance. or similar operational systems.
• Strong leadership, organization. problem-solving, communication. prioritization, and data-driven decision-making skills. 
• Fluent in spoken and written English.

Preferred

• Bachelor's degree in supply chain management, operations management, business administration, facilities management, or related field
• Experience in pharmacy, healthcare, regulated manufacturing, or another regulated environment.

Physical Demands & Work Environment

• Must be able to stand for extended periods, potentially up to 12 hours during a scheduled workday.
• Must be able to life and carry materials, supplies, and equipment weighing up to 50 pounds
• Must possess the manual dexterity necessary to handle medications, operate pharmacy equipment, and perform dispensing-related tasks accurately and efficiently.