AR & AP Specialist

Job Description

Job Description

Description:

At Pittston Co-Packers, we are a team of hardworking individuals driven by a shared purpose: delivering the highest quality beverages through innovation, precision, and pride in our craft. From our production lines to our support teams, we believe in keeping things simple, empowering each other to take ownership, and working together to achieve excellence.

We’re not just growing; we’re setting a new standard in beverage manufacturing. Our culture is built on trust, collaboration, and a strong commitment to doing things the right way. If you’re looking for a workplace where your contributions are valued, your ideas are welcomed, and your growth is supported, you’ll feel right at home with us.

The AP/AR Coordinator supports the Finance team with day-to-day accounts payable, accounts receivable, and financial administrative activities in a fast-paced beverage manufacturing environment. This role is responsible for processing invoices, tracking customer payments, maintaining accurate financial records, and supporting internal departments with financial documentation and coordination.

This position is ideal for a recent graduate or early-career accounting professional looking to build hands-on experience across multiple areas of accounting and finance operations. The ideal candidate is organized, detail-oriented, eager to learn, and comfortable working in a collaborative onsite environment.

Key Responsibilities:

Accounts Receivable Support

• Generate and distribute customer invoices accurately and in a timely manner.

• Monitor customer accounts and track outstanding balances.

• Follow up with customers regarding overdue invoices and payment status.

• Apply customer payments accurately within the accounting system.

• Investigate and resolve billing discrepancies, payment issues, and account inquiries.

• Reconcile customer accounts and maintain accurate AR records.

• Prepare accounts receivable reports, aging reports, and collection updates for management review.

• Support cash application activities and maintain accurate customer account balances.

Accounts Payable Support

• Process vendor invoices and ensure timely and accurate entry into the accounting system.

• Match invoices with purchase orders and supporting documentation.

• Assist with vendor communications regarding invoice status and payment inquiries.

• Support payment processing activities including checks, ACH, and wire payments.

Finance & Administrative Support

• Support month-end close activities, account reconciliations, and reporting preparation.

• Maintain accurate financial records and supporting documentation.

• Collaborate with Sales, Supply Chain, Warehouse, Operations, and other departments to resolve billing and payment-related issues.

• Assist with ERP system maintenance, process improvements, and finance projects.

• Execute additional responsibilities as required to support business operations and leadership priorities.

Required Qualifications:

Education & Experience:

• Associate’s or Bachelor’s degree in Accounting, Finance, Business, or a related field preferred.

• 1–3 years of experience in accounts receivable, accounting, bookkeeping, finance, or a related role.

• Experience with invoicing, payment processing, account reconciliations, or collections activities preferred.

Skills & Competencies:

• Strong attention to detail and organizational skills.

• Basic understanding of accounting principles and financial processes.

• Proficiency in Microsoft Excel and general computer applications.

• Strong communication and customer service skills.

• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

• Ability to work independently while collaborating effectively with cross-functional teams.

Preferred Qualifications:

• Experience with accounts receivable processes, customer billing, collections, and cash application.

• Experience in manufacturing, supply chain, logistics, or operational environments preferred.

• Familiarity with ERP systems and accounting software preferred.

• Experience supporting month-end close activities is a plus.

Pittston Co-Packers is an Equal Opportunity Employer. We are committed to the principles of equal employment opportunity and affirmative action. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.