Accounts Payable Specialist

Accounts Payable ClerkUnder general supervision, perform routine as well as more difficult accounts payable tasks to ensure daily/periodic accounting transactions are recorded and maintained on a timely and accurate basis. Perform duties necessary for preparing bills, invoices, statements, and vouchers for payment. Ensure timely and accurate processing of invoices. Reconcile bills, check balances, follow up on discrepancies, and maintain vendor files. May prepare checks for signature and communicate to vendors. Applying AP experience, identify improvements in related functions.Job Duties and ResponsibilitiesCalculate, post, and enter AP vouchers and/or disbursements to ensure the timely and accurate processing of daily/periodic accounts payable transactionEnsure invoices assigned are processed within pre-defined timeframe of receipt for PO and non-PO invoicesCompare and review vendor invoices against purchase ordersImage and file all invoices, accounting transactions, and supporting documentsMonitor AP invoice email and open and sort mail as assignedCommunicate with vendors and internal customers to proactively identify and resolve problems, questions and concerns; research and resolve payment exceptionsPrepare accounting documents (W-9s, ACH, etc.) accurately to ensure efficiency in accounts payable processesComplete and file all new-vendor setup forms; maintain AP vendor filesParticipate in AP closing activitiesProcess check and ACH printingMonitor and adhere to cash projection each month based on corporate parametersEnsure compliance with DFA policies and proceduresKeep supervisor informed of any activities that may require his/her attentionThe requirements herein are intended to describe the general nature and level of work performed by employee, but is not a complete list of responsibilities, duties, and skills required. Other duties may be assigned as requiredEducation and ExperienceHigh school diploma or equivalent1 to 3 years of accounts payable or accounting related work experienceCertification and/or License – may be required during course of employmentKnowledge, Skills, and AbilitiesProficient knowledge of accounts payable concepts and practicesKnowledge of and skill with Microsoft Office Suite and company computer systemsKnowledge of and skill with ExcelAble to work in a variety of information systems, databases and web-based systems such as online banking and vendor payment alternativesAble to demonstrate customer service skills in a courteous, professional, and helpful mannerAble to communicate clearly and effectively, both verbally and in writingAble to interact positively and work effectively with others (interpersonal skills)Able to maintain confidentiality of informationAble to demonstrate problem solving skillsAble to demonstrate attention to detail and accuracyAble to work under general supervision and directionMust be able to read, write and speak EnglishPerforms any other work duties as assigned.An Equal Opportunity Employer including Disabled/Veterans