Senior Property Accountant

Senior Accountant - Property Management Accounting

ABOUT US

Wilcox Communities is a family-owned, award-winning company. Although the Company has grown tremendously over the years, we still pride ourselves on keeping our original focus of developing quality neighborhoods with a unique focus on customer service, all while maintaining a family-owned team atmosphere.

At Wilcox, we develop and manage for-rent, maintenance-free communities. Our communities focus on offering amenities that enhance the lives of our residents and services that allow for care-free living. Each of our communities includes onsite management and maintenance, full-service amenity spaces with coffee bars and active spaces tailored to the wants of our residents, such as dog parks, walking paths and bocce ball courts.

Position Summary

The Senior Accountant is responsible for overseeing key accounting functions related to property management operations, with a strong focus on bank reconciliations, treasury management, and financial accuracy across a portfolio of properties. This role ensures the integrity of financial records, supports the month-end close process, performs detailed balance sheet reconciliations, and reviews financial performance to identify trends and variances.

The ideal candidate has strong reconciliation experience, a deep understanding of property management accounting, and the ability to manage high volumes of bank activity while supporting accurate financial reporting.

Key Responsibilities:

Month-End Close

• Play a key role in the monthly close process, ensuring financial data is complete, accurate, and reported timely.
• Prepare and review journal entries related to cash activity, accruals, and other balance sheet adjustments.
• Coordinate with property management and operations teams to ensure all property-level transactions are recorded accurately before close.
• Ensure completion of assigned close tasks according to the monthly accounting close calendar.
• Assist with improving and maintaining efficient and repeatable close procedures.

Bank Reconciliations

• Perform daily, weekly, and monthly bank reconciliations across multiple property operating, security deposit, and corporate accounts.
• Investigate and resolve reconciliation discrepancies, outstanding checks, deposits in transit, and timing differences.
• Maintain organized reconciliation documentation and support audit readiness.
• Monitor high-volume transaction activity including rent collections, vendor payments, security deposit movements, and owner distributions.
• Coordinate with property management teams to resolve reconciliation issues.

Treasury & Cash Management

• Oversee cash management for property operations, ensuring adequate funding and liquidity across accounts.
• Monitor daily cash balances and coordinate intercompany transfers and property funding requests.
• Manage treasury processes including ACH payments, wire transfers, and banking platform administration.
• Maintain controls around bank access, payment approvals, and fraud prevention protocols.
• Assist with forecasting and monitoring property-level cash flow and operational liquidity.

Balance Sheet Reconciliations

• Prepare and review monthly balance sheet reconciliations, including:
  • Cash accounts
  • Clearing accounts
  • Security deposits
  • Prepaid expenses
  • Accrued liabilities
  • Intercompany balances
• Investigate and resolve reconciling items in a timely manner.
• Maintain reconciliation schedules and supporting documentation to ensure accuracy and audit compliance.
• Identify unusual or aged balances and work with appropriate teams to resolve them.

Financial Statement Review & Variance Analysis

• Review monthly financial statements for assigned properties or entities.
• Analyze Profit & Loss statements, identifying trends and unusual fluctuations.
• Perform variance analysis comparing actual results to budget and prior periods.
• Investigate significant or unexpected variances and collaborate with operations teams to determine underlying causes.
• Provide clear explanations for variances and assist in preparing financial reporting packages.
• Support management with insights into operational financial performance and cost control opportunities.

Process Improvement & Controls

• Identify opportunities to improve reconciliation efficiency, treasury processes, and accounting workflows.
• Assist in implementing or optimizing property management accounting systems and banking integrations.
• Strengthen internal controls related to cash handling, deposits, and disbursements.
• Support internal and external audit requests.

Collaboration

• Partner with property managers, operations teams, and corporate accounting.
• Serve as a key resource for cash-related questions and banking processes.
• Provide guidance to accounting staff on reconciliation and close procedures.

Requirements:

Education

Bachelor's degree in Accounting, Finance, or related field, CPA or CPA candidate

Experience

• 3-6+ years of accounting experience
• Experience in property management, real estate, or multi-entity accounting preferred
• Strong experience with bank reconciliations and treasury management
• Experience working with high-volume bank transactions and multiple entities

Technical Skills

• Experience with accounting systems such as Yardi, AppFolio, MRI, RealPage, or similar platforms
• Strong Microsoft Excel skills including reconciliations, data analysis, and reporting
• Familiarity with banking platforms and treasury tools

Key Competencies

• Strong attention to detail and analytical thinking
• Ability to manage large volumes of transactions and reconciliations
• Strong organizational and time management skills
• Problem-solving and investigative mindset
• Ability to work cross-functionally with operations and finance teams

Preferred Qualifications

• CPA or CPA candidate
• Experience with property management trust accounting
• Experience managing large numbers of bank accounts
• Experience improving reconciliation processes or treasury controls