Administrative Support Specialist

Job Description

Job Description

Administrative Support Specialist
Ontario, CA | $27.00 per Hour | Full-Time | 6–8 Month Assignment

Are you an experienced administrative professional who thrives in a fast-paced environment and takes pride in keeping everything organized?

Legacy Career Solutions is partnering with a respected workforce development organization to identify an Administrative Support Specialist to provide high-level administrative and operational support to a dynamic leadership team. This is an excellent opportunity for an experienced Senior Administrative Assistant, Administrative Coordinator, or aspiring Executive Assistant looking to expand their experience supporting leadership.

If you enjoy coordinating projects, managing details, supporting executives, and ensuring nothing falls through the cracks, we would love to hear from you.

What You'll Do

• Provide administrative support to department leadership and program staff.
• Coordinate calendars, meetings, travel arrangements, and special projects.
• Prepare reports, correspondence, meeting agendas, and documentation.
• Maintain accurate databases, spreadsheets, and tracking systems.
• Process program documentation and maintain electronic records.
• Assist with event planning, conferences, workshops, and outreach activities.
• Track program information using Microsoft Excel and other business applications.
• Communicate professionally with internal staff, partners, and external stakeholders.
• Help ensure departmental operations run efficiently and on schedule.

What We're Looking For

• 3+ years of administrative support experience in a professional office environment.
• Experience supporting managers, directors, or leadership teams.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Advanced attention to detail with exceptional follow-through.
• Proficiency with Microsoft Office, especially Excel, Outlook, and Word.
• Experience coordinating meetings, travel, or special events is highly preferred.
• Ability to manage multiple priorities while maintaining accuracy.
• Professional, dependable, and receptive to feedback.

Preferred Backgrounds

• Senior Administrative Assistant
• Administrative Coordinator
• Executive Assistant
• Program Coordinator
• Office Administrator
• Project Coordinator

Compensation & Schedule

• $27.00 per hour
• Full-time
• Monday through Friday
• On-site in Ontario, California
• Approximately 6–8 month assignment covering a high risk maternity leave

If you're a highly organized administrative professional who enjoys supporting leadership and making an impact behind the scenes, we encourage you to apply today.

At Legacy Career Solutions, we are more than a staffing agency. We’re a trusted partner dedicated to creating success for job seekers and employers. Our mission is to connect exceptional talent with companies that value their skills, creating opportunities and building legacies.

Company Description

At Legacy Career Solutions, we are more than a staffing agency. We’re a trusted partner dedicated to creating success for job seekers and employers. Our mission is to connect exceptional talent with companies that value their skills, creating opportunities and building legacies.