Legal Office Supervisor

Job Responsibilities:

• 2+ years of experience in a related field; minimum of 2 years in the legal industry strongly preferred.
• Supervise and manage all day-to-day operations of a 1-person site within a legal office environment (may run the site solo).
• Handle mail operations, shipping &; receiving, print/scan/copy tasks, reception duties, and hospitality services.
• Serve as the primary point of contact for client issues, contract compliance, and high-level executive interactions.
• Manage highly sensitive and confidential legal documents, often under tight deadlines and high pressure.
• Process chargebacks for work, supplies, and hours using systems such as Copitrak or Equitrak.
• Assist with closing binders, depositions, court system processes, and offsite trial support (scheduling equipment, labor, and supplies).
• Function as a document specialist while delivering professional support to legal secretaries, project managers, paralegals, associates, and partners.
• Develop, implement, and review operational procedures to maintain efficiency and meet customer expectations.
• Provide training on workflows and machine operations as needed.
• Ensure payroll accuracy by reviewing and correcting time clock entries.
• Monitor and achieve shift/site profitability through effective use of materials and supplies.
• Maintain quality standards, meet audit and deadline requirements, and optimize job scheduling.
• Facilitate resolution of pricing, order, and invoicing issues by coordinating with the sales department.
• Complete site reports, month-end management reports (when required), and other paperwork accurately and on time.
• Manage financial aspects including P&;L interpretation, projecting results, and reconciling balances.
• Maintain positive working relationships and communicate professionally with all stakeholders.
• Perform other duties as assigned.

Skills:

• Site Management, Site Coordinator, Site Supervisor, Copying, Printing, Scanning, Scanner, Digital Printer, Reception, Hospitality

Education/Experience:

• High school diploma or GED required