Receiving Coordinator

PARR is the total source for homebuilding supplies, solutions, and services. We focus on supplying building materials and solutions to professional home builders of all sizes including custom builders, large production builders, and multifamily builders. Our customers and community members know that they can rely on us for Legendary Service and quality products.Pay: $21.03 - $25.29The Receiving Coordinator is responsible for accurately receiving all inventory that is delivered to the yard. It is their duty to notify the vendor of any discrepancies in what was delivered or of any damaged goods. This diminishes chances of product being returned and increases customer satisfaction. This position supports our mission of Legendary Service Through Teamwork by providing team members with damage free product and assisting with returns.This full-time position works closely with vendors as well as PARR’s Operational Inventory Controllers (OIC), Central Purchasing Department, and Bookkeeping.Duties and ResponsibilitiesReceive/Count all inventory delivered to yard, documenting counts on blind receiving pageValidates material received matches POInspects materials for damage or defects prior to unloadingNotify vendor of any discrepancy in inventory received vs. inventory listed on packing slip and of any damage or defective inventoryPre-prints the blind receiving page and appropriate labelMatch purchase order to packing slip and electronically submit to ScantrackPlace inventory in staging area in an organized and comprehensive mannerScans all blind receiving documents and Bills of Lading into ScantrackAssist with semi-annual physical inventoryConfirms the PO and address on the packing slip belong to their locationValidates material received matches POEnsures "cover sheets" are added to the PO prior to receiving in ERP systemAssists the OIC in resolving variancesUtilizes appropriate equipment to verify correct materials and quantitiesIdentifies product labels and matches that to purchase order to verify accuracyOperates a forklift according to company standardCompletes any required trainingWorks with Material Returns Specialist (MRS) to assume responsibility for vendor returns, generate return PO’s, and contact the vendor for pickupUtilizes vendor tracking form (VOTIF) to increase vendor performanceUnderstands product applicationEnsures proper labeling of all special orders, inter-yard transfers, and vendor returnsCompletes the receiving process by the end of each day it arrives (updates PO in ERP, scan documents)Cross-trains for Counter Sales, Lumberyard Associate, MRS, or Load Checker as neededOpens or closes location when necessaryAssists with back orders for a quick resolutionWorks with the Load Builder in an efficient mannerOrganizes and maintains the "special order" areaRepresents the company in a positive and professional mannerExhibits thoroughness and accuracyPerform other related duties as assignedIf yard does not have OIC:Investigates and resolves basic situations where inventory counts are incorrect (not counted at inventory, wrong unit of measure, product in wrong spot)Resolves negative quantity report daily when applicableReviews and resolves Special Order Report at least monthly when applicableResolves more challenging inventory variances with thorough understanding of all processes that impact inventory (obsolete inventory, negative quantity report, FIFO layers, inventory adjustments)TeamworkAssists in overall cleanliness of the locationReplaces all unreadable labels for easy identification by yard membersFlexibility to work for extended hours as neededRemains solution focusedRegularly takes the initiative or volunteers to solve issuesAssist OIC, Counter Sales, Purchasing, and Yard Employees as necessaryCommunicationWrites legibly on all paperwork (blind receiving pages, packing slips etc.)Communicate all damage or inconsistencies of inventory received with appropriate team membersUtilizes Microsoft Share Point and Teams for communication and document handlingResponds to voicemails in a timely mannerResponds to emails promptly with correct grammar and spellingCommunicates cycle count variances with management and Purchasing departmentHandles oneself with professionalism during stressful situationsCommunicates effectively both orally and in writing to internal and external team membersPoint of contact for deliveries from vendorsRegularly brings areas of concern to management's attentionSafetyWears proper uniform and safety gearPerforms daily lift inspectionsOperates equipment safelyLooks behind and honks horn when backing/rounding blind cornersConsistently follows all company safety protocolsStacks/stores materials properly so they are stable, secure, and don't create a hazardEncourages coworkers to follow the best practices with safetyBrings safety issues to the attention of the ManagerParticipates on safety committeeQualificationsHigh school diploma or GED equivalent requiredClass C driver’s license or alternative transportation preferredAbility to speak, write, and read English requiredFamiliar with ERP systemKnowledge of receiving/inventory control principles, practices, and protocolsKnowledge of dimensional lumber, panels, and other building productsMust be able to operate a personal computer, smartphone, scanner, and any other equipment necessary for the jobAbility to follow procedures preciselyAbility to concentrate and attend to detail amidst a busy work environmentAbility to work independently and without supervisionShoes that are puncture resistant, slip resistant, and made of leather or composite material requiredInterpersonal SkillsAbility to work cordially, professionally, diplomatically and with a high level of customer service in a dynamic environment.Demonstrate sound judgment in dealing with sensitive business matters with internal and external customers of all types. Must maintain confidentiality and accuracy of all information related to company finances and records, particularly, cost of goods purchased and sold.Ability and willingness to identify processes, tools and/or procedures that may be improved upon to improve the workplace and outcomes for our customers.Ability to communicate with all levels of management and employees at a high skill level and speak effectively. Communication can include, but is not limited to: in-person (verbal and non-verbal), written, e-mail, and telephone.Strong focus, planning, organizational and time management skills with the ability to manage changing priorities, handle multiple projects, and do what is necessary to meet deadlines, while maintaining a high degree of attention to detail and accuracy.Ability to function independently, as part of a team, and as a leader within your own sales cohort with a positive attitude, strong work ethic and commitment to excellence.Ability to think and respond quickly, positively, and professionally to constantly changing circumstances.Ability to appropriately manage stress and interact with others.Working ConditionsThe Receiving Coordinator works Monday-Friday between the hours of 7 a.m. and 4 p.m. This position should be flexible to work extended hours as needed. This position works both indoors with a computer and outdoors in all weather conditions.Physical RequirementsAbility to sit and/or stand and walk for extended periods of timeMust be able to lift/push/pull up to 50 pounds and carry objects 50 feetMust be able to work outdoors in all weather conditionsAbility to utilize all appropriate safety equipmentWe know that without great people, we can't be a great company. Voted as one of the "Top Places to Work" by the Oregonian for the 3rd year in a row, we offer industry-leading benefits:Everyone starts earning 2 weeks of vacation per year on day 1, and gains an additional day every year worked up to 4 weeks offEmployee paid sick days7 holidaysStandard medical plan with a very low $1,000 deductibleDental, Vision, EAP (Employee Assistance Program)Massage, Chiropractic and Acupuncture coverageFSA (Flexible Spending Account) and Childcare pretax spending programsFootwear subsidy through boot vendor after 90 days of employmentUp to 50% match on the first 6% you contribute to your 401(k) after 1 year of employment and fully vested at the end of your 3rd yearIn addition to the 401(k) match, there a 3% profit share contribution to the 401(k), with Board approvalTuition reimbursement (up to $2,500/year)Annual profit sharing (every full time employee who worked the full year earned a minimum of $525 for the 2024 year)$1,000 referral bonusPARR Promotes!We have a transparent pay structure, and love to promote from within. Our current CEO started with the company as a driver and by being open to change and a self-starter he climbed the ranks to the role he has today. There are many members of our management team who started their careers in our entry-level positions. If you're willing to work hard, there's no reason you won't earn regular merit increases and promotions. There is A LOT of opportunity - PARR is growing fast!We value our employees like family and are constantly working to provide a safe place to work for our employees. Most of our locations are not open past 5 and all our locations are closed on Sundays.Our company mission is Legendary Service through Teamwork, and we take that seriously. When you join our team, you're joining a family owned company that's been in business for 90 years, with a well-established reputation as a leader within the building material supply industry in the United States. #J-18808-Ljbffr