State Records Management Liaison

State Records Management LiaisonBegin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.About the Indiana Archives & Records Administration (IARA): The Indiana Archives and Records Administration assists State and local governments in the cost-effective, efficient, and secure management of governmental records by providing services throughout the life cycle of records, including creation, use, inventory scheduling, storage, and disposition.Role Overview: The State Records Management Liaison supports statewide records management in the areas of record scheduling, user education, relationship building, and consultation. You will work with the Records and Information Management team to:Act as a liaison between IARA and State government agencies by providing excellent customer service, communication, training, and supportWork closely with the County/Local Records Management and Electronic Records ProgramsWork with the State Archives and Records Center divisionsCoordinate and oversee the revision, creation, and deactivation of State government agency retention schedulesProvide records management support to State government agencies by answering questions, providing training, meeting with agencies, and relationship buildingAssist in the development of and maintain a robust and adaptive training program for State records managersDevelop and disseminate records management guidance and documentationAssist in the development of records management policies and proceduresUnderstand and interpret federal and state laws as they apply to records managementSuggest changes, updates, and improvements to the State Records Management program as you identify needsWe realize there are great candidates who won't check all these boxes, but have important skills that we haven't considered. If that is you, don't hesitate to apply and tell us about yourself. This is an onsite role that requires office hours at the Archives and Records Administration at the Indiana Government Center in Indianapolis, Indiana.Salary: This position traditionally starts at an annual salary of $53,222.00 but may be commensurate with education and job experience.A Day in the Life: Responsibilities include:Establish program objectives, KPIs, and actions to achieve them.Develop, update, and monitor all policies and procedures related to the program area.Interpret and explain policies, rules, regulations, or laws to leadership or customers.Implement corrective action plans to solve program problems.Analyze, prepare, and disseminate monthly and annual program reports.Review budget and make budgetary recommendations to improve the program area finances.Ensure program requirements meet federal and state policies and grants compliance.Assist in the development and train employees or agency consultants on program requirements and usage.Coordinator and deliver communication plans and communications.Serve as a liaison between agency and other state and federal agencies.Serve on management committees or other governing boards.Recruit, select, onboard, and train employees to ensure role responsibilities and expectations are clearly understood while providing opportunities to continue professional development.Set expectations, measure progress, provide ongoing feedback, and evaluate the performance of employees.Ensure work adheres to quality standards, deadlines, and proper procedures.What You'll Need for Success: Individuals in this role should minimally be able to articulate or demonstrate the following:Specialized knowledge in program subject matter obtained through experience and/or education.Specialized knowledge of program area including pertinent rules and regulations.Extensive knowledge of all source materials and references including federal and state laws governing the programs.Ability to develop and implement new principles and policies and discern any far-reaching implications.Ability to communicate orally and in writing.Ability to apply general rules to specific problems to produce answers that make sense.Ability to work effectively with a wide variety of stakeholders.Working knowledge of accounting and budget principles.Ability to delegate work, set clear direction, and manage workflow.Ability to effectively give feedback, provide guidance or corrective action, coach, and develop employee skillsets.Ability to perform essential functions with or without reasonable accommodation.A degree is not required. However, at least 7+ years of experience applying the outlined knowledge, skills, and abilities in a similar role may be considered.This role may be utilized in a supervisory capacity based on agency needs.Benefits of Employment with the State of Indiana: The State of Indiana offers a comprehensive benefits package for full-time employees that includes:Three (3) medical plan options (including RX coverage) as well as vision and dental plansWellness Rewards Program: Complete wellness activities to earn gift card rewardsHealth savings account, which includes bi-weekly state contributionDeferred compensation 457(b) account (similar to 401(k) plan) with employer matchTwo (2) fully-funded pension plan optionsA robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to: 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers Up to 15 hours of paid community service leave Combined 180 hours of paid vacation, personal, and sick leave time off 12 paid holidays, 14 in election yearsEducation Reimbursement ProgramGroup life insuranceReferral Bonus programEmployee assistance program that allows for covered behavioral health visitsQualified employer for the Public Service Loan Forgiveness ProgramFree Parking for most positionsFree LinkedIn Learning accessEqual Employment Opportunity: The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role.