Stores Work Order Software Facilities Coordinator

Position Summary The Facilities Department Coordinator provides administrative and operational support to the Facilities team. This role serves as a key point of coordination between stores, internal stakeholders, and external vendors, ensuring facility requests are tracked, prioritized, and resolved in a timely and cost-effective manner. The Coordinator manages work order intake, vendor communication, reporting, supports preventive maintenance programs, licensing, and permit requirements. Essential Functions Administration of work order management software system by setting up new users, creating and re-routing service requests, troubleshooting issues in coordination with technology teams, customization and testing of updates, and training of new users. Receives, reviews, codes, logs and routes invoices to ensure proper billing coding, tracking and payment of invoices in comparison to agreements. Supports the development of the annual facilities capital and expense budget by developing schedules, communicating activities, compiling and reporting on results, and finalizing the annual project lists. Coordinates and develops consistent internal and external department information and communications for task management software and intranet information source for stores. Audits and completes capital requests ensuring all documents are completed accurately and all costs are accounted for appropriately. Administrates storage unit rental program. Coordinate rentals for high volume seasons. Work with vendors on pricing and contract. Primary contact for delivery coordination, resolve issues, and invoicing. Maintains current facility-related licenses, permits, and certifications for all retail locations, ensuring timely renewals and accurate documentation. Serves as the primary liaison with local municipalities, inspectors, and internal partners to support licensing and permitting requirements. Completes other administrative responsibilities, including but not limited to; develop reports, schedule and coordinate meetings and travel, transfers phones, and file maintenance. Performs other duties as assigned. Knowledge / Skills / Abilities Experience using Corrigo Work Order software a plus! Knowledge of organizational policies and procedures. Excellent customer service, teamwork, and problem solving skills. Demonstrates a high level of professionalism in dealing with confidential and sensitive issues. Excellent written and verbal, and interpersonal communication skills. General accounting knowledge. Google, database, email and internet software application proficiency Time management, organizational skills, prioritizes and manages fluctuation in workload. Equipment / Tools / Technology OnBase, Corrigo, and Ariba. Google, spreadsheet, word processing, presentation, database, e-mail and internet software applications. Education & Minimum Experience Requirements High School / Equivalent required, Associates Degree preferred Commissioned Notary Public in the State of Michigan or Obtained within 30 Days of Hire and maintained Two or more years of previous accounting or administrative experience or an equivalent combination of education, training, and experience. Benefits Healthcare Benefits Eligible Immediately! You take care of our customers, so we take care of you! 401(k) company match! - No waiting period required! Company Profit-Sharing after you've been employed here for 90 days! 2 Weeks vacation your first year! Gordon Food Service values our customers and understands that their success is largely dependent upon their workforce. To demonstrate our commitment to our partnership, we will require any candidate who works for a Gordon Food Service customer to provide a letter of support from their management if they are selected for the interview process. Equal Employment Opportunity is a matter of policy at Gordon Food Service, Inc. and we are committed to a work environment in which all individuals are treated with respect and dignity. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, status as a protected veteran, or status as a qualified individual with disability. If you require reasonable accommodation for any part of the application or hiring process due to a disability, please submit your request to View email address on click.appcast.io and use the words "Accommodation Request" in your subject line. All Gordon Food Service locations are tobacco-free. Gordon Food Service is a drug-free workplace and conducts pre-employment drug tests. #J-18808-Ljbffr Phase2 Technology